Junior Back Office Secretary

Antipollution, a member of Vasileiadis Group of Companies (V Group), is a leading provider of environmental and waste management solutions across the Eastern Mediterranean, Egypt, and the Balkans. With operations across six core business pillars—including Port Reception Facilities, Emergency Response Services, Decontamination Services, Renewable Energy, Alternative Fuel Production from Waste, and Technology—we are committed to sustainability, innovation, and operational excellence.

As part of our growing operations, we are looking for a reliable and organized Junior Back Office Secretary to support the administrative and reception functions at our Group headquarters in Piraeus. This role is ideal for someone at an early stage in their career who is looking to build experience in a corporate environment.

Role Overview

The Junior Back Office Secretary supports the smooth day-to-day operation of the headquarters by assisting with communication, administrative tasks, and visitor coordination. The role requires attention to detail, a positive attitude, and a willingness to learn and grow within a professional setting.

Key Responsibilities

1. Communication & Call Management

• Manage incoming calls and emails, directing them to the appropriate departments
• Take and relay accurate messages when needed
• Follow up on pending communication to ensure timely responses

2. Front Desk & Visitor Coordination

• Welcome and assist visitors in a professional and courteous manner
• Coordinate meetings and visits with internal teams
• Support courier and delivery handling in collaboration with reception and security

3. Mail & Document Administration

• Handle incoming and outgoing correspondence
• Maintain organized digital and physical filing systems
• Assist with document distribution across departments

4. Basic Executive Support

• Provide ad-hoc administrative support to the Chairman’s Office when required
• Assist with simple tasks such as printing, scanning, and updating contact lists
• Handle sensitive information with confidentiality

5. Office Operations Support

• Maintain an organized and presentable reception area
• Monitor basic office supplies and shared equipment
• Support day-to-day operational needs with flexibility

Requirements

Professional Experience

• 2–3 years of experience in an administrative, back office, or receptionist role
• Previous exposure to a corporate environment will be considered an asset

Education

• Diploma or degree in Business Administration, Secretarial Studies, or a related field

Languages & Technical Skills

• Excellent command of Greek and English (written and verbal)
• Good command of Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Familiarity with office equipment and digital filing systems

Skills & Competencies

• Good organizational skills and attention to detail
• Clear and polite communication style
• Willingness to learn and take initiative
• Team-oriented mindset
• Reliability and consistency in task execution
• Professional attitude and conduct

What We Offer

• Competitive remuneration package
• Private medical insurance
• Friendly working environment
• Opportunity to gain hands-on experience within a well-established group
• Exposure to a professional corporate setting at our headquarters in Piraeus

Please note that only candidates who meet the requirements will be contacted for an interview. All applications will be treated with strict confidentiality.