Accounting and Billing Specialist

About the Role

eCatholic is seeking a skilled and detail-oriented Accounting and Billing Specialist to join our finance team. This role carries dual responsibility: owning the full accounts receivable function for our SaaS business while also performing day-to-day accounting and bookkeeping work, including month-end close activities. It is an excellent opportunity for a candidate who is comfortable bridging the gap between operational billing and foundational accounting.

You will work closely with the Controller in a small, collaborative finance team and will have direct impact on the accuracy and efficiency of our financial operations. You will also work closely with Sales and Support when adding or updating customer information. 

This is a remote role; however, applicants must be based in the College Station, TX area.

 

Key Responsibilities

Accounts Receivable & Billing

• Manage all customer invoicing and receipting with a high standard of accuracy and timeliness
• Verify billing information, pricing, and contract details prior to issuing invoices.
• Partner with sales, customer success, and support teams to resolve billing questions.
• Handle all billing-related customer communications with a focus on professionalism and customer satisfaction
• Administer Stripe and the accounts receivable function, including payments, billing changes, upgrades, downgrades, and cancellations
• Proactively follow up on past-due accounts and rejected payments in a friendly and professional manner
• Maintain accurate and up-to-date customer account information
• Identify and implement process improvements to enhance the efficiency of accounts receivable operations

Accounting & Bookkeeping

• Perform month-end close activities, including preparation of standard journal entries
• Reconcile bank accounts on a monthly basis
• Maintain organized financial records
• Assist with ad hoc accounting tasks and financial reporting as needed

 

Qualifications

Required

• Associate’s or Bachelor’s degree in Business, Accounting, Finance, or a related field — or equivalent professional experience
• 1-3 years of experience in an accounts receivable, billing, or staff accountant role
• Proficiency in QuickBooks Online (QBO) and a payment processing platform, preferably Stripe
• Solid understanding of basic accounting principles and month-end close processes
• Excellent attention to detail and a high standard of accuracy
• Strong analytical and problem-solving skills, with the ability to research and resolve payment discrepancies
• Effective written and verbal communication skills, with the ability to interact professionally with customers and internal stakeholders
• Strong organizational skills and the ability to manage multiple priorities and meet deadlines
  

Preferred

• Experience owning or supporting a bookkeeping or accounting close process in a small or mid-size company
• Familiarity with SaaS business models and subscription billing
  

About eCatholic

eCatholic is the digital engagement platform for Catholic organizations. We are a remote-first company with a strong culture rooted in core values and a team that is deeply committed to our mission. We are a multi-time member of the Texas A&M Aggie 100, recognizing the fastest-growing Aggie-owned companies in the world.

 

Compensation & Benefits

• Competitive salary commensurate with experience and qualifications
• Health and  401(k) with company match
• Generous paid time off and personal wellness time
• Remote work arrangement — candidate must reside within reasonable proximity to College Station, TX