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Accounts Payable Manager
Overwatch
AustinOn-site1mo ago
- Employment
- Full-time
About the role
- Manage the full AP lifecycle in Ramp: invoice intake, review, coding, approval routing, payment scheduling/release, and audit-ready recordkeeping.
- Drive accounting period discipline and timeliness, including clear identification and documentation of late-entered bills that could affect reporting periods.
- Ensure reliable syncing to NetSuite by enforcing accurate coding and resolving exceptions (e.g., bills failing to sync due to coding/configuration issues).
- Manage and develop AP team members, setting weekly priorities, performance expectations, and quality standards for coding, documentation, and cycle times.
- Oversee outsourced processing partners supporting Ramp/AP workflows including task assignment, review/approval standards, exception resolution, and continuous improvement of the handoff model.
- Establish a consistent operating cadence (weekly planning, AP triage, sync issue review, close support) and ensure work is completed regardless of whether tasks sit with internal staff or outsourced support.
- Operate and improve a standardized AP workflow where Ramp is the primary AP system for invoice intake, approvals, and payments; ensure execution aligns with internal controls and approval design.
- Run AP “triage” routines to prioritize payments, including intentional holds when required to align vendor pay timing with inbound cash (cash-flow-based approval gating).
- Own vendor outreach and follow-up for expected/late bills to keep AP current and reduce close-period surprises.
- Maintain vendor data quality within Ramp (and aligned to NetSuite), including tax settings and banking details, with a focus on completeness and audit readiness.
- Enforce invoice submission completeness standards and return invoices for correction when required information is missing.
- Administer the Ramp corporate card program: user provisioning, policy enforcement, spend controls, and ongoing transaction review for completeness and compliance.
- Enforce receipt/business purpose compliance using Ramp capabilities (auto-receipt matching, alerts, audit trail, policy-based controls), escalating repeat non-compliance appropriately.
- Manage the two-level approval process for card expenses, ensure transactions are marked “ready,” and coordinate syncing of approved transactions to NetSuite.
- Own the card reconciliation workflow, including obtaining Ramp reconciliation statements, preparing NetSuite import templates, and ensuring transactions match synced expenses for a clean close.
- Ensure Ramp-to-NetSuite integration runs cleanly (vendor import, bill sync, document visibility) and minimize manual entry by enforcing standard work.
- Partner with Accounting leadership to support close goals and reduce risk of subledger/third-party system discrepancies when periods are open or approvals are delayed.
- Coordinate with NetSuite administrators/consultants on configuration affecting bill posting/workflows and Ramp integration roles/permissions (as needed).
- Maintain and evolve AP and card SOPs and training content; ensure approvers understand expectations for prompt approval and accurate review/rejection notes.
- Identify control gaps and process improvements (invoice routing automation, vendor communication workflows, approval design refinements) to improve scalability and accuracy.
- AP is predictable and current: timely entry, accurate coding, minimal late bills impacting accounting periods.
- Low exception volume: few bills/expenses fail to sync; exceptions are resolved quickly with documented learnings.
- High compliance: strong receipt/business-purpose completion rates and consistent enforcement of Ramp controls.
- Clean close support: reconciliations tie out; card reconciliation imports are accurate and complete.
- 5+ years of progressive AP experience with end-to-end AP ownership.
- 2+ years in a leadership capacity (managing direct reports and/or leading outsourced/shared service partners).
- Strong AP controls knowledge (approval routing, audit trail discipline, segregation of duties).
- Experience with Ramp (AP and/or cards) and NetSuite (vendor bills, GL coding, workflow impacts) strongly preferred.
- Demonstrated ability to troubleshoot integration/coding issues that prevent ERP posting.
- Experience running AP in a multi-entity environment and supporting consolidated reporting needs.
- Experience building SOPs and training approvers on timely approvals and accurate review/rejection practices.
- Experience with Ramp (AP and/or cards) and NetSuite (vendor bills, GL coding, workflow impacts) or similar AP and ERP systems.
Perks & benefits
- 401k
- Vision Insurance
- Dental Insurance
- Medical Insurance
- Paid Time Off
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