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About the role
<div class="content-intro"><p><strong>ABOUT SOTHEBY'S</strong></p>
<p>Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.</p></div><p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 1">THE ROLE </span></span></strong><span data-ccp-props="{"134233117":false,"134233118":false,"134245418":true,"134245529":true,"201341983":0,"335551550":1,"335551620":1,"335559685":0,"335559737":0,"335559738":480,"335559739":0,"335559740":276}"> </span></p>
<p><span data-contrast="auto">The Accounts Payable (AP) Specialist is responsible for executing end-to-end AP processes, including invoice and T&E expense processing, vendor payments, Concur configurations maintenance, GL postings, balance sheet account reconciliations, and vendor master maintenance. This role ensures timely, accurate, and compliant transactions while supporting stakeholders.</span><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 1">Accounts Payable Operations</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"335559738":480,"335559739":0}"> </span></p>
<ul>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Process and post invoices </span><span data-ccp-parastyle="List Bullet">and statements in SAP </span><span data-ccp-parastyle="List Bullet">(PO and non-PO), including shipping and consignment transactions</span></span> </li>
<li><span data-ccp-parastyle="List Bullet">Execute weekly vendor payments and employee expense reimbursements</span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Post and</span><span data-ccp-parastyle="List Bullet"> resolve returned vendor payments</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Facilitate recurring automated </span><span data-ccp-parastyle="List Bullet">expense/invoice </span><span data-ccp-parastyle="List Bullet">postings (e.g., rent, storage)</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Post manual journal entries in SAP</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Monitor AP inbox and respond to inquiries related to payments, invoices, travel, and system issues</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Train </span><span data-ccp-parastyle="List Bullet">and educate business users </span><span data-ccp-parastyle="List Bullet">on systems, policies, and procedures</span></span><span data-ccp-props="{}"> </span></li>
</ul>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 1">Concur Administration & Expense Management</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"335559738":480,"335559739":0}"> </span></p>
<ul>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Monitor</span><span data-ccp-parastyle="List Bullet">, review</span><span data-ccp-parastyle="List Bullet"> </span><span data-ccp-parastyle="List Bullet">and process </span><span data-ccp-parastyle="List Bullet">invoices </span><span data-ccp-parastyle="List Bullet">in</span><span data-ccp-parastyle="List Bullet"> Accounting Review </span><span data-ccp-parastyle="List Bullet">queue</span><span data-ccp-parastyle="List Bullet"> and </span><span data-ccp-parastyle="List Bullet">assign invoices</span><span data-ccp-parastyle="List Bullet"> to business </span><span data-ccp-parastyle="List Bullet">owners</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Facilitate</span><span data-ccp-parastyle="List Bullet">,</span><span data-ccp-parastyle="List Bullet"> </span><span data-ccp-parastyle="List Bullet">create</span><span data-ccp-parastyle="List Bullet"> and update Concur user profiles</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Maintain Concur </span><span data-ccp-parastyle="List Bullet">configuration</span><span data-ccp-parastyle="List Bullet">s</span><span data-ccp-parastyle="List Bullet">, including GL accounts, cost centers, </span><span data-ccp-parastyle="List Bullet">workflow approvers and</span><span data-ccp-parastyle="List Bullet"> approval </span><span data-ccp-parastyle="List Bullet">limits,</span><span data-ccp-parastyle="List Bullet"> and </span><span data-ccp-parastyle="List Bullet">travel policies</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Review and approve T&E reports</span><span data-ccp-parastyle="List Bullet"> in</span><span data-ccp-parastyle="List Bullet"> compliance with company policy</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Troubleshoot issues across Invoice, PO/PR, and T&E modules and resolve import errors</span></span><span data-ccp-props="{}"> </span></li>
</ul>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 1">Vendor Management</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"335559738":480,"335559739":0}"> </span></p>
<ul>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Review and approve</span><span data-ccp-parastyle="List Bullet"> </span><span data-ccp-parastyle="List Bullet">vendor </span><span data-ccp-parastyle="List Bullet">master data change</span><span data-ccp-parastyle="List Bullet"> requests </span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Prepare monthly review of vendor master edit report and </span><span data-ccp-parastyle="List Bullet">submit</span><span data-ccp-parastyle="List Bullet"> to AP Manager for approval</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Support periodic vendor master maintenance processes, including duplicate cleanup, deactivation of inactive vendors, </span><span data-ccp-parastyle="List Bullet">and </span><span data-ccp-parastyle="List Bullet">transitioning</span><span data-ccp-parastyle="List Bullet"> vendor payments methods </span><span data-ccp-parastyle="List Bullet">from checks to ACH/wires</span><span data-ccp-parastyle="List Bullet"> </span><span data-ccp-parastyle="List Bullet">where appropriate </span></span><span data-ccp-props="{}"> </span></li>
</ul>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 1">Audit</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"335559738":480,"335559739":0}"> </span></p>
<ul>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Support internal and external audits by providing documentation and responding to inquiries</span></span><span data-ccp-props="{}"> </span></li>
</ul>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 1">Reconciliations (Preferred)</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"335559738":480,"335559739":0}"> </span></p>
<ul>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Reconcile AP GL accounts across company codes using </span><span data-ccp-parastyle="List Bullet">BlackLine</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Perform AP aging analysis and investigate debit/credit balances in payable accounts</span></span><span data-ccp-props="{}"> </span></li>
</ul>
<p><strong><span data-contrast="none"><span data-ccp-parastyle="heading 1">Qualifications</span></span></strong><span data-ccp-props="{"134245418":true,"134245529":true,"335559738":480,"335559739":0}"> </span></p>
<ul>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Experience in Accounts Payable, Finance, or a related field</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Proficiency</span><span data-ccp-parastyle="List Bullet"> with SAP</span><span data-ccp-parastyle="List Bullet"> and</span><span data-ccp-parastyle="List Bullet"> Concur</span><span data-ccp-parastyle="List Bullet"> (required)</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Proficiency</span><span data-ccp-parastyle="List Bullet"> </span><span data-ccp-parastyle="List Bullet">BlackLine</span><span data-ccp-parastyle="List Bullet"> (preferred)</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Strong analytical, problem-solving, and organizational skills</span></span><span data-ccp-props="{}"> </span></li>
<li><span data-contrast="auto"><span data-ccp-parastyle="List Bullet">Excellent communication and stakeholder management abilities</span></span><span data-ccp-props="{}"> </span></li>
</ul><div class="content-conclusion"><p>To view our <strong>Candidate Privacy Notice</strong> for the US, please <a class="Link" href="https://www.sothebys.com/en/docs/pdf/candidate-privacy-notice.pdf"><strong>click here</strong></a><strong>.</strong></p>
<p>To view our <strong>Candidate Privacy Notice </strong>for the UK, Hong Kong, France and Switzerland, please <a class="Link" href="https://www.sothebys.com/en/docs/pdf/final-v1-sothebys-recruitment-privacy-notice-uk-hk-france-and-switzerland-31-january-2022.pdf?locale=en"><strong>click here</strong></a><strong>.</strong></p>
<p><strong><em>The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.</em></strong></p></div>
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