Admin - Recruitment Specialist

Job Title: Admin / HR Recruitment Specialist
Work Schedule: Full-time
Salary: $5–6/hour (Based on experience)
Location: Remote – Philippines
Start Date: ASAP

About the Role

We are looking for a highly organized and proactive Admin / HR Recruitment Specialist to join our growing team. This role is ideal for someone who thrives in a fast-paced, remote environment and enjoys being at the center of recruitment operations.

You will play a critical role in delivering a seamless candidate experience, supporting hiring managers, and ensuring recruitment processes run efficiently from interview scheduling to onboarding. If you are detail-oriented, tech-savvy, and passionate about HR operations, this opportunity is for you.

Key Responsibilities
Interview Scheduling & Coordination
Coordinate interviews across multiple stakeholders
Manage calendars and confirm availability
Prepare interview materials and ensure smooth logistics

Candidate Communication Management
Send interview confirmations and follow-ups
Provide timely status updates
Share onboarding instructions and next steps
Ensure a professional and positive candidate experience

HR Documentation Management
Prepare and organize offer letters and contracts
Maintain employee files and compliance documentation
Ensure accuracy and confidentiality of sensitive records

Onboarding Support
Coordinate new hire paperwork and orientation schedules
Manage equipment requests and system access
Ensure employees are fully prepared for Day 1

Recruitment Reporting & Tracking
Maintain and update ATS records
Track candidate pipelines and hiring progress
Generate recruitment reports and metrics

Must-Have Skills & Qualifications
Strong Organizational Skills
Ability to manage multiple candidates, requisitions, and administrative priorities while maintaining accuracy and attention to detail.
Professional Communication Skills
Excellent written and verbal communication skills with the ability to interact confidently with candidates, hiring managers, and internal stakeholders.
HR Systems & Technology Proficiency
Hands-on experience with applicant tracking systems (ATS), HRIS platforms, scheduling tools, and productivity software.

Discretion & Confidentiality
Demonstrated ability to handle sensitive information with professionalism and integrity.
Process-Oriented & Solution-Driven
Proactive in identifying inefficiencies, resolving scheduling conflicts, and continuously improving recruitment workflows.

Why Join Us?
Fully remote role based in the Philippines
Opportunity to work closely with leadership and hiring teamsImpact-driven position where your work directly influences company growth
Collaborative and supportive team environment
Immediate start available