Administration Controller

<div> <p><a href="https://www.takealot.com/">takealot.com</a>, South Africa's leading online retailer, is looking for a highly talented <strong>Administration Controller</strong> to join our team in<strong> Cape Town.</strong></p> <p>We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.</p> <p><strong>This position reports to the :DC Finance and Admin Manager</strong></p> <p><strong>Your responsibilities will include:</strong></p> <p><strong>Admin Finance Support</strong></p> <ul> <li>Diligently maintaining and Overseeing of DC Operational Manning Requirements&nbsp;</li> <li>Collaborate closely with the finance department to track and manage expenses related to the Distribution Centre</li> <li>Capture all invoices for consumables, stationery, uniform, labour, and any other ad hoc invoices.</li> <li>Ensure all Purchase Orders are reconciled at the end of the month and accrual relating to the month are actioned.</li> <li>Correspond with the Finance team where information is required for suppliers e.g. remittances, Non-payments, Urgent Payments.</li> </ul> <p><strong>Source Supplier</strong></p> <ul> <li>When there is no current supplier</li> <li>&nbsp;Assist with sourcing process&nbsp;</li> <li>&nbsp;Obtain quotes on same specification required by DC manager</li> <li>&nbsp;Ensure Monthly Supplier Statement are Cleared,&nbsp; all invoices for the DC has been Captured in financial systems,&nbsp;</li> <li>Assist with ad-hoc team responsibilities including the Budget Process preparations.</li> <li>Annual Budget process &amp; long-term planning</li> <li>Month end reporting on all DC expenditure with reports to finance</li> </ul> <p><strong>Temp Labour and Office Support</strong></p> <ul> <li>Oversee record keeping and reporting of time and attendance, and ensure data is accurate.</li> <li>Ensure validation of Data in Jarrison - Loading and terminations</li> <li>Ensure accurate Staff Changes</li> <li>Ensure Timesheets and Payrolls are sent on time</li> <li>Ensure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces.</li> <li>Manage office access control systems, maintaining accurate records of employee access for security and accountability.</li> <li>Oversee the ordering of employee uniforms and coordinate the quality control of Personal Protective Equipment (PPE) to ensure safety compliance.</li> <li>Support and oversee the smooth running of the Admin office.</li> </ul> <p><strong>Procurement and Vendor Management</strong></p> <ul> <li>Compile quarterly/monthly forecasts and Share regularly with Suppliers&nbsp;</li> <li>Requisition of delivery, ensuring timeous and accurate delivery.</li> <li>Monitor packaging inventory levels and update Usage report daily</li> <li>Keep record of any deviations on deliveries and Quality of goods</li> <li>Keep records of the monthly supplier meetings performance scorecards.</li> <li>Give insights (usage, spent per item/supplier)</li> <li>Collaborate with packaging/consumable controllers to ensure efficiency in the packaging/consumable department.</li> <li>Creating Purchase Orders and ensuring all payments are made on time to suppliers.</li> <li>Assist with month end financial reporting: analyse general ledger accounts and posting journals.</li> <li>Assist with budget compilations.</li> <li>Assist with RFP and RFQ processes during sourcing of new suppliers/business.</li> <li>Update daily dashboards for Management.</li> <li>Capture weekly ad-hoc invoices.</li> </ul> <p><strong>Qualifications and Experience :</strong></p> <ul> <li>Diploma or Degree in Finance or related</li> <li>2 years in a Distribution Centre Admin or Supply Chain&nbsp; working environment.</li> </ul> <p><strong>Attributes Required</strong>:</p> <ul> <li>Attention to detail.</li> <li>Analytical thinking.</li> <li>Stakeholder engagement across levels.</li> <li>Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize responsibilities in line with deadlines.</li> <li>Be willing to work flexible hours.</li> <li>Be willing to work overtime as and when deemed necessary.</li> </ul> </div> <p><strong>The Environment</strong><span style="font-weight: 400;">:&nbsp;</span></p> <ul> <li><span style="font-weight: 400;"> takealot.com employees are entrepreneurial and dynamic, smart, customer- centric, fun and have the shared ambition of takealot.com being the leading e- commerce company in Africa.&nbsp;</span></li> <li><span style="font-weight: 400;"> We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve.&nbsp;</span></li> <li><span style="font-weight: 400;"> We are short on ego and high on output.&nbsp;</span></li> <li><span style="font-weight: 400;"> We are doers and not only thinkers, its all in the execution after all.&nbsp;</span></li> <li><span style="font-weight: 400;"> We love what we do and what we are creating</span><span style="font-weight: 400;">. </span></li> <li>We seek to employ an <strong>Extra Ordinary Mind </strong>who&nbsp;<span style="font-weight: 400;">is </span>Smart, has Integrity,&nbsp;<span style="font-weight: 400;">and </span>is Hardworking.&nbsp;</li> </ul> <p><span style="font-weight: 400;">If you meet the above you are an </span><strong>Extraordinary Mind </strong><span style="font-weight: 400;">so come and join us!&nbsp;</span></p> <p style="text-align: center;"><strong><em><span style="font-weight: 400;">Takealot Group is an Equal Opportunity Employer. We encourage applicants from the previously disadvantaged groups and people with disabilities, to apply</span></em><span style="font-weight: 400;">.</span></strong></p>