Administrative Assistant

Irvine1mo ago

About the role

POSITION SUMMARY Bandai Namco Entertainment America Inc. (BNEA) embraces the idea of Fun For All Into the Future, where anything is possible for our fans and team, using technology and innovation to create the most memorable and genuine experiences around our brands. Creativity is at the heart of all we do, and our talented team works collaboratively to deliver unparalleled levels of insights to inform strategy and strengthen our outcomes.       BNEA's Administrative Assistant is responsible for coordinating the daily operations and facilities services of the BNEA office which includes, vendor relationship, catering, supplies, and office event coordination. They are an organized and experienced individual who will report to the VP, Human Resources. This role is highly visible and requires comfort in managing various responsibilities and tasks.   Join us at our new campus in Irvine, California where an in-person 5-days a week work schedule will be observed.  ESSENTIAL DUTIES AND RESPONSIBILITIES   <ul> <li>Perform a full range of administrative support functions for the company.  </li> <li>Track budget plans and reconcile vendor invoices for office facilities and company events. </li> <li>Work closely with BNEA departments and personnel in performing the general maintenance of the office: supply office orders, reporting facility related incidents, interface with vendors, furniture purchases, etc.  </li> <li>Track and manage BNEA facilities and office assets and maintain accurate records of inventory </li> <li>Be a representative of BNEA and participate in the greater facilities group planning meetings. </li> <li>Support company morale and culture – assist with planning and executing team events, internal and cross-company events, and celebrations to bring enthusiasm and collaboration to the office. </li> <li>Support, improve, and streamline current operational processes and policies related to office facilities and company-wide events. </li> <li>Manage facilities related communications throughout the office by providing administrative support for various forms </li> <li>Prepares, submits, and monitors requests, and expense travel/lodging arrangement claims. </li> <li>Assist with meetings and events by arranging facilities tasks, registering guests, coordinating catering, etc.  </li> <li>Coordinate and facilitate the communication of information relating to office facilities to all employees of BNEA by email or other means in a timely manner. </li> <li>Perform other miscellaneous job-related duties as assigned. </li> </ul> MINIMUM QUALIFICATIONS <ul> <li>Minimum 1-2 years of relevant experience and an Associate’s degree or higher. </li> <li>Experience using/managing SAP Concur.  </li> <li>Basic bookkeeping practices and procedures. </li> <li>Ability to work both independently and cooperatively in a demanding environment.  </li> <li>Ability to understand and to determine priorities and to meet commitments.  </li> <li>Excellent computer skills with Microsoft Office (Microsoft Excel, Word, PowerPoint, Outlook).  </li> <li>Customer service oriented, with the ability to interact with all levels of the organization efficiently and effectively.  </li> <li>Interest in video games is highly desirable but not required. </li> </ul> WORK ENVIRONMENT  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  <ul> <li data-leveltext="" data-font="Symbol" data-listid="16" data-list-defn-props="{"335552541":1,"335559685":1080,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Occasional physical labor required; moving of, or assist in moving of, furniture, supplies, etc. </li> </ul> <ul> <li data-leveltext="" data-font="Symbol" data-listid="16" data-list-defn-props="{"335552541":1,"335559685":1080,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Must be able to lift up to 20 lbs. </li> </ul> The above statements are intended to describe the general nature and level of work being performed by employees in this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications of employees assigned to this job.  HOURLY RANGE $22.00 - $26.00 Actual base salary will be determined based on numerous relevant business and candidate factors including, but not limited to, education, qualifications, certifications, experience, skills, geographic location, and business or organizational needs. The salary range listed is just one component of the total compensation package for employees and it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. Pursuant to the California Consumer Privacy Act of 2018, Bandai Namco Entertainment America Inc. is providing the following notice regarding the Personal Information we collect and use in the context of this job application: <a href="https://www.bandainamcoent.com/legal/bnea-privacy-ccpanotice">https://www.bandainamcoent.com/legal/bnea-privacy-ccpanotice</a> About Bandai Namco Entertainment America Inc. Bandai Namco Entertainment America Inc., part of the Bandai Namco Group, is a leading global publisher and developer of interactive entertainment for major video game consoles, PC, online, and mobile platforms. The company is known for creating many of the industry’s beloved classic franchises such as PAC-MAN®, GALAGA®, TEKKEN®, SOULCALIBUR®, and ACE COMBAT®, and publishing the critically acclaimed DARK SOULS™ series and the blockbuster title ELDEN RING™. Bandai Namco Entertainment America Inc. is also the premier publisher in the Western hemisphere for anime-based video games including GUNDAM™, NARUTO SHIPPUDEN™, DRAGON BALL™, and ONE PIECE®. Bandai Namco Entertainment America Inc. is headquartered in Irvine, California. More information about the company and its products can be found at <a href="https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.bandainamcoent.com%2F&data=05%7C02%7Ccguillaume%40bnea.com%7Cbde153f15768424532b008dc87285f7b%7C427ba5c5641f451a888928f8549e9924%7C0%7C0%7C638533854689273797%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=qT7uvtK1L5EI%2BO264TA4Cm7ah4RxFi9oNnQcMsDXKFs%3D&reserved=0">http://www.bandainamcoent.com</a>.

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