Administrative Assistant

Location: Atlanta, GA
Compensation: Competitive compensation and inclusive benefits for a strong total rewards package.

About OrthoAtlanta

Become part of OrthoAtlanta, the largest independent physician-owned orthopedic and sports medicine practice in Georgia and contribute to our mission of providing comprehensive orthopedic care. At OrthoAtlanta, you'll be an integral member of a dedicated team of Healthcare Professionals committed to enhancing our patients' quality of life. We offer diverse career paths for talented individuals seeking professional growth and development within a supportive and rewarding work environment where your contributions will make a significant impact.

What You'll Do

Administrative Support to the Chief Medical Officer

• Provide high-level administrative and operational support to the Chief Medical Officer, serving as a trusted partner in managing priorities, communications, and day-to-day activities.
• Manage complex calendars, coordinate meetings, and proactively prioritize scheduling to optimize executive effectiveness and organizational objectives.
• Prepare, edit, and coordinate executive correspondence, presentations, reports, meeting materials, and other business documents with a high degree of accuracy and professionalism.
• Serve as a key point of contact for internal and external stakeholders, ensuring timely communication and follow-through on critical initiatives and action items.
• Maintain and organize confidential business, clinical, and personnel records while exercising the highest level of discretion, professionalism, and sound judgment.
• Support special projects and strategic initiatives on behalf of the CMO, ensuring deadlines and deliverables are met.

Administrative Support to the Director of Physician Recruiting

• Partner closely with the Director of Physician Recruiting to coordinate all aspects of the physician and advanced practice provider recruitment process.
• Manage candidate logistics, including travel arrangements, interview schedules, itineraries, executive meetings, and clinic or hospital site visits, ensuring a seamless candidate experience.
• Coordinate recruitment-related communications and serve as a liaison between candidates, providers, executives, and operational leaders.
• Support provider onboarding activities and facilitate a smooth transition from recruitment through employment.
• Prepare recruitment-related expense documentation, payment requests, and supporting materials while ensuring compliance with organizational processes.
• Maintain accurate recruitment records, candidate activity, and pipeline data within Crelate and other recruiting systems, generating reports and supporting recruiting analytics as needed.

Operations Support

• Provide administrative and operational support across the department as needed, contributing to process improvements and organizational efficiency.
• Serve as a backup resource for front office administrative functions when necessary.
• Perform additional duties and special projects as assigned.

What We Are Looking For

Education and Experience

• Highschool or Associate's degree required; Bachelor’s degree preferred.
• Minimum of 3 to 5 years of progressively responsible experience in executive support, operational coordination, or business administration, including direct support of senior leaders and management of complex, high-priority initiatives.
• Experience supporting senior leaders, executives, physicians, healthcare operations, or provider recruitment functions strongly preferred.
• Experience managing multiple priorities and stakeholders in a fast-paced, highly professional environment.
• Technically savvy with the ability to quickly learn, navigate, and leverage a variety of software platforms, business applications, and collaboration tools to improve efficiency and support organizational objectives.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, and Microsoft Teams.