Administrative Coordinator

<h3><em>Elevate Your Career and Impact at Second Harvest</em></h3> <p><strong>Location:</strong> Etobicoke, ON</p> <p><strong>Date: </strong>June 2026</p> <p><strong>Department:</strong> Administration</p> <p><strong>Reports to:</strong> Office Manager</p> <p><strong>Status:</strong> Full-Time (Existing vacancy).</p> <p><strong>Salary:</strong> $51,000 - $53,000 Per Annum Plus Benefits</p> <p><strong>Work Type:</strong> Fully On-Site</p> <p><strong>Time Required on-site:</strong><strong> </strong>100%</p> <p><strong>Work Schedule:</strong> Must be able to work Monday to Friday, 7:00 a.m. – 3:00 p.m. and/or 9:00 a.m. – 5:00 p.m. as needed to meet operational demands.</p> <p>&nbsp;</p> <p><strong>The Opportunity Awaits—Where Passion Meets Impact!</strong></p> <p>Second Harvest is Canada’s largest food rescue organization and the expert in perishable food recovery. We rescue surplus, unsold food from across the supply chain and redistribute it to non-profits across the country to feed communities. Demonstrating our values of Innovation, Impact and Integrity, we strive for No Waste. No Hunger.</p> <p>&nbsp;</p> <p>If you are ready to bring your expertise and innovation to a mission-driven organization, this is your moment.</p> <p><strong>Enter Second Harvest…</strong></p> <p>Think we're just about redirecting food surplus? Think bigger.</p> <p>&nbsp;</p> <p><strong>Here's why Second Harvest is your next career leap:</strong></p> <ul> <li>Pioneers in food rescue, we are a renowned leader in perishable food redistribution across Canada.</li> <li>With a mission fueled by a no-waste, no-hunger ethos, we're not just changing the game—we're rewriting the rules.</li> <li>Our strategic approach aligns with the United Nations’ Sustainable Development Goals (SDGs), making every day a step towards global change.</li> </ul> <p>&nbsp;</p> <p><strong>The Role:</strong></p> <p>Reporting to the Office Manager, the <strong><em>Administrative Coordinator</em></strong> supports the day-to-day administrative operations of the organization, ensuring efficient processes, exceptional customer service, and seamless support across departments. This role is a key point of contact for staff, volunteers, vendors, and visitors, and plays a key role in maintaining organized systems, strengthening administrative workflows, and enhancing overall operational efficiency.</p> <p>&nbsp;</p> <p><strong>Your Impact:</strong></p> <ul> <li>Provide professional front reception services, including greeting and assisting visitors, volunteers, donors, vendors, and staff; managing visitor sign-in and building access procedures; and serving as the primary point of contact for the general phone line, main inbox, and internal request inbox, ensuring timely responses, coordination, and resolution of inquiries.</li> <li>Receive, sort, distribute, and coordinate incoming and outgoing deliveries, shipments, correspondence, courier services, and urgent deliveries, while maintaining organized and efficient administrative operations.</li> <li>Support the day-to-day operation of the office by monitoring office spaces, equipment, supplies, inventory, and maintenance requirements, coordinating with vendors, contractors, and service providers; and supporting opening, daytime, and closing duties as required.</li> <li>Maintain administrative records, databases, filing systems, tracking tools, and reports; support data collection, reporting, and analysis for operational planning and decision-making; and assign the development, documentation, and continuous improvement of Standard Operating Procedures (SOPs) and administrative workflows.</li> <li>Provide administrative coordination and support for meetings, training sessions, staff events, organizational initiatives, departmental projects, health and safety programs, and compliance requirements.</li> <li>Support the successful integration and engagement of volunteers and new administrative team members and staff by providing orientation, onboarding, training, procedural guidance, and ongoing day-to-day support while promoting a collaborative, service-oriented work environment.</li> <li>Assist with administrative financial processes, including petty cash administration and reconciliation, bank deposits, purchase requests, invoice tracking, vendor documentation, and related financial record-keeping.</li> <li>Promote and embody Second Harvest’s values of Innovation, Impact, Integrity; maintain confidentiality of organizational, donor employee, and stakeholder information; build positive relationships with internal and external stakeholders; and perform other related duties as assigned in support of organizational goals.</li> </ul> <p>&nbsp;</p> <p><strong>Who You Are:</strong></p> <ul> <li><strong>Passionate:</strong> Inspired by Second Harvest’s mission of “No Waste. No Hunger.”</li> <li><strong>Experienced:</strong> You bring 2+ years of administrative or office coordination experience, with the ability to manage competing priorities and support efficient day-to-day operations with demonstrated success.</li> <li><strong>Customer-Centric:</strong> You have 2+ years in a client or customer-facing role, delivering consistently high-quality, responsive service with professionalism, empathy, and a solutions-focused mindset.</li> <li><strong>Process-Oriented:</strong> Highly organized and efficient, you proactively improve processes, streamline workflows, and enhance overall service delivery.</li> <li><strong>Communicator:</strong> You have strong verbal and written communication skills and can engage effectively with a wide range of stakeholders.</li> <li><strong>Organized &amp; Detail-Oriented:</strong> You manage time and tasks effectively, with a high level of accuracy and attention to detail.</li> <li><strong>Diligent &amp; Reliable:</strong> You take ownership of your work, follow through on commitments, and maintain quality and consistency in everything you do.</li> <li><strong>Tech-Savvy:</strong> Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable learning new systems.</li> <li><strong>Values-Aligned &amp; Collaborative:</strong> You work well independently and as part of a team, and demonstrate a commitment to equity, diversity, inclusion (EDI), accessibility (AODA), and environmental stewardship.</li> </ul> <p>&nbsp;</p> <p><strong>A Robust Compensation Package:</strong></p> <ul> <li>A competitive salary paired with a robust benefits package.</li> <li>Comprehensive group insurance (health, dental, life, AD&amp;D and Long-Term disability)</li> <li>Employer match contributions (3%) to a Defined Benefit Pension Plan.</li> <li>Employer match contributions (up to 4%) to a Group Retirement Savings Plan.</li> <li>Access to parental leave top-up.</li> <li>4 weeks of annual vacation &amp; 1 additional day per year of service (max 30).</li> <li>10 paid sick days &amp; 3 personal days.</li> <li>Summer Half-Days to further extend long weekends &amp; Winter holiday closure.</li> <li>Access to an Employee and Family Assistance Program.</li> <li>Professional growth in a role that makes a real difference.</li> <li>Flexible work hours and a commitment to work-life balance.</li> </ul> <p>&nbsp;</p> <p><strong>Apply For This Role:</strong></p> <p>Ready to lead at the forefront of food security and sustainability? Join us at Second Harvest and be part of a team that's not just meeting the standard but setting it. <strong>Apply today</strong> and be the change you want to see in the world.</p> <p>Second Harvest uses AI tools to assist with application screening. We monitor these tools to reduce bias and ensure fair evaluation based on skills and qualifications.</p> <p><strong>Commitment to Equity, Diversity, and Inclusion:</strong></p> <p>Second Harvest is committed to fostering a diverse and inclusive work environment. We strongly encourage applications from all qualified individuals, especially those from equity-deserving groups, including racialized persons/persons of color, Indigenous peoples, women, persons with disabilities, and members of the LGBTQ2S+ community.</p> <p><strong>Accessibility &amp; Accommodations:</strong></p> <p>If you require any accommodations at any stage, please contact us via <a href="mailto:humanresources@secondharvest.ca">humanresources@secondharvest.ca</a> and we will work with you to meet your needs.</p>