Administrative Director of Patient Services

510 East 62nd Street1mo ago

Seniority: Lead

About the role

DEPARTMENT: Client Services   Reports to: LVT Senior Director of Medical Services  The Administrative Director of Client Services & Clinics is a veterinary professional responsible for overseeing the complete client experience within the hospital — from first contact to discharge. This includes leadership of client service representatives, patient flow, as well as direct oversight of the admission and release of hospitalized patients to ensure both medical accuracy and compassionate communication.  Working closely with the clinical and administrative leadership teams, this role ensures the highest standards of client communication, workflow efficiency, and patient handling at all client touchpoints. This is a hybrid clinical-administrative leadership role suited for an experienced veterinary professional with strong communication, management, and operational skills.  <h3>Minimum Qualifications </h3> <ul> <li data-leveltext="" data-font="Symbol" data-listid="13" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Strong understanding of veterinary workflows, veterinary practice management and client communication best practices.</li> <li data-leveltext="" data-font="Symbol" data-listid="13" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Proven ability to lead teams in a fast-paced, emotionally dynamic environment.</li> <li data-leveltext="" data-font="Symbol" data-listid="13" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Exceptional written and verbal communication skills. Background in staff training, SOP development, and workflow optimization.</li> <li data-leveltext="" data-font="Symbol" data-listid="13" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">Proficiency with veterinary or healthcare EMR systems </li> <li data-leveltext="" data-font="Symbol" data-listid="13" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">NYS veterinary technician’s license preferred</li> <li data-leveltext="" data-font="Symbol" data-listid="13" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"multilevel"}" data-aria-posinset="1" data-aria-level="1">CVPM certification preferred </li> </ul> <h3>Education: </h3> <ul> <li data-leveltext="" data-font="Symbol" data-listid="2" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Associate or Bachelor’s degree in Business Administration, Healthcare Administration, or Veterinary Technology from an AVMA accredited school. </li> </ul> <h3>Experience:  </h3> <ul> <li data-leveltext="" data-font="Symbol" data-listid="15" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">5+ years of management experience in an emergency or specialty veterinary hospital, or healthcare administration with leadership experience preferred. </li> </ul> <h3>Duties and responsibilities </h3> <ul> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Lead all client-facing services including client service representatives (CSRs), intake, and discharge processes.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Ensure exceptional customer service and communication across all touchpoints.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Handle escalated client concerns and sensitive cases with professionalism and empathy.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Collaborate with the medical team to maintain accurate and timely client updates.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Supervise and standardize the intake and release procedures for all hospitalized patients.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Ensure all medical and client-facing documentation (treatment estimates, authorization forms, prescriptions, discharge instructions) is complete and accurate.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Train and oversee staff involved in patient admissions, ensuring proper communication of patient status, care plans, and financial estimates.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Act as a liaison between the medical team and the client service team to ensure consistency and clarity in patient care communication.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Manage, coach, and evaluate client service representatives, clinic assistants, and dispensary staff </li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Set expectations for professionalism, empathy, and technical competence in client interactions.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Collaborate with HR or hospital leadership on performance management and scheduling</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Create, implement, and maintain SOPs for intake, admission, discharge, and client communication.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Monitor and improve client flow, appointment scheduling, and wait times.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Work cross-functionally with clinical and operations teams to resolve workflow challenges.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Track key performance indicators (KPIs) related to client service quality, client retention, and operational efficiency</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Ensure compliance with medical recordkeeping, informed consent, and privacy regulations (e.g., AVMA guidelines, state board requirements, and client data privacy laws).</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Participate in internal audits and contribute to quality assurance initiatives.</li> <li data-leveltext="" data-font="Wingdings" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Wingdings","469769242":[9642],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Ensure staff are trained in proper documentation protocols and communication standards. </li> </ul> <h3>Benefits</h3> <ul> <li>Competitive salary</li> <li>Generous sign-on bonus for NEW hires</li> <li>Four-day work week</li> <li>Comprehensive benefits including health insurance with medical, dental, and vision benefits, very generous paid time off, paid continuing education time-off and stipend, and 403-b retirement plan with employer contribution.</li> <li>School loan debt forgiveness opportunity as a non-profit hospital</li> <li>Non-corporate practice with no pressure for percentage pay</li> <li>Collegial work with colleagues in a non-competitive structure with strong teaching and mentoring opportunities as well as opportunities for research</li> </ul> Direct reports:  <ul> <li data-leveltext="" data-font="Symbol" data-listid="15" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Client Service Managers</li> <li data-leveltext="" data-font="Symbol" data-listid="15" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Clinic Assistants</li> <li data-leveltext="" data-font="Symbol" data-listid="15" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Facilitators </li> </ul> <h3>Americans with Disabilities Act Statement</h3> External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis. <div class="content-pay-transparency"><div class="pay-input"><div class="title">Pay Range</div><div class="pay-range">$95,000—$115,000 USD</div></div></div><div class="content-conclusion">Excellence in veterinary medicine since 1910. AMC Offers:  A Commitment to Lifelong Learning: Founded in 1910, the Schwarzman Animal Medical Center is the world’s largest veterinary teaching hospital, offering compassionate, collaborative, and cutting-edge veterinary care. Our commitment to innovation has led to the creation of one of the most advanced veterinary facilities in the world. State-of-the-Art Facilities: AMC just completed a major expansion and renovation. This project transformed the hospital’s entire 83,000-square-foot space into a state-of-the-art facility unlike any other.  Highlights include: A brand-new full floor surgical center, 1.5 Tesla Philips MRI (the exclusive high field MRI for small animals in NYC), 64-slice spiral CT scanner, Electroencephalography (EEG), Elekta Versa HD Linear Accelerator, In-house Laboratory, Ultrasound, Echocardiogram, and Mobile Cone Beam CT A multidisciplinary team of 140+ veterinarians across 20+ specialties: With over 20 specialties and services under one roof, our departments frequently work together to deliver the highest quality of patient care in the veterinary field. Our dynamic array of specialists means that we are the go-to place for complex cases. A Hospital in the heart of NYC: AMC is located in Manhattan, surrounded by leading research and teaching institutions such as Cornell University College of Veterinary Medicine, Weill Cornell Medical School, and NYU. Collaborative research opportunities abound, and our strong focus on education ensures a rewarding career for those passionate about mentoring and advancing veterinary medicine.</div>

Perks & benefits

Vision Insurance
Medical Insurance
Paid Time Off
4 Day Workweek

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