Administrative & Logistics Coordinator

<p class="isSelectedEnd">EVG Specialty Network is seeking a highly organized, detail-oriented&nbsp;<strong>Administrative &amp; Logistics Coordinator</strong> to support key initiatives across Talent Acquisition, Marketing, and Operations while providing on-site administrative support at Friendship Hospital for Animals in NW Washington, DC.</p> <p class="isSelectedEnd">This is a dynamic, hands-on role ideal for someone who thrives on keeping projects moving, managing logistics, coordinating events, and ensuring exceptional experiences for candidates, employees, and hospital leadership. You'll play a critical role in improving operational efficiency across our growing network while supporting meaningful work that advances veterinary medicine.</p> <h2>What You'll Do</h2> <h3>Recruiting Events &amp; Conference Logistics</h3> <ul data-spread="false"> <li>Coordinate logistics for conferences, career fairs, recruiting events, and industry meetings</li> <li>Prepare, pack, ship, track, and manage event materials and collateral</li> <li>Maintain inventory of recruiting supplies and promotional items</li> <li>Manage pre- and post-event logistics, including shipping, returns, and storage</li> <li>Provide backup support for urgent or last-minute shipment needs</li> <li>Assist with post-event outreach and lead management activities</li> </ul> <h3>Marketing Collateral &amp; Inventory Management</h3> <ul data-spread="false"> <li>Oversee inventory of recruiting and marketing materials</li> <li>Coordinate ordering, storage, and distribution of branded collateral and promotional products</li> <li>Partner with Marketing to ensure materials remain current, on-brand, and aligned with company standards</li> </ul> <h3>Candidate Experience &amp; New Hire Gifting</h3> <ul data-spread="false"> <li>Coordinate travel, scheduling, and on-site visit logistics for candidates as part of our white-glove recruiting experience</li> <li>Manage travel arrangements and reimbursement processes</li> <li>Coordinate welcome gifts and onboarding materials for veterinarians, hospital leaders, and home office team members</li> <li>Oversee ordering, packaging, and delivery of recognition and welcome gifts</li> </ul> <h3>Employee Recognition &amp; Engagement</h3> <ul data-spread="false"> <li>Track employee milestones, certifications, anniversaries, and achievements</li> <li>Coordinate recognition gifts, cards, and communications</li> <li>Partner with Marketing to support internal and external recognition initiatives</li> </ul> <h3>Cross-Functional Operations Support</h3> <ul data-spread="false"> <li>Collaborate closely with Talent Acquisition, Marketing, Operations, and hospital leadership teams</li> <li>Support operational compliance requirements, facility licensing, and regulatory submissions</li> <li>Work alongside the Chief of Staff to prioritize projects and manage competing priorities</li> <li>Ensure continuity and coverage for critical logistics functions across teams</li> </ul> <h3>On-Site Housing Management</h3> <ul data-spread="false"> <li>Coordinate housing reservations and scheduling</li> <li>Manage cleaning services, supply restocking, and maintenance requests</li> <li>Partner with facilities and leadership teams to ensure accommodations remain guest-ready</li> </ul> <h3>Administrative Support for Hospital Leadership</h3> <ul data-spread="false"> <li>Capture and distribute meeting minutes for weekly management meetings</li> <li>Organize, maintain, and consolidate SOPs into a centralized policies and procedures manual</li> <li>Support special projects and strategic initiatives as assigned</li> </ul> <h2>What We're Looking For</h2> <h3>Qualifications</h3> <ul data-spread="false"> <li>2+ years of experience in administrative, logistics, operations, project coordination, or similar roles</li> <li>Exceptional organizational skills and strong attention to detail</li> <li>Ability to manage multiple priorities and deadlines simultaneously</li> <li>Experience coordinating events, shipments, inventory, or logistics preferred</li> <li>Strong communication and collaboration skills with the ability to work across multiple teams</li> <li>Proactive, resourceful, and solutions-oriented approach</li> <li>Comfortable taking ownership of projects and driving them to completion</li> </ul> <h2>Why Join EVG Specialty Network?</h2> <p class="isSelectedEnd">This role was created to help our leaders focus on high-impact work while ensuring seamless execution of critical operational activities. You'll have the opportunity to:</p> <ul data-spread="false"> <li>Play a key role in supporting veterinary professionals and hospital operations</li> <li>Help create exceptional candidate and employee experiences</li> <li>Improve efficiency and consistency across recruiting, marketing, and operational initiatives</li> <li>Work with a collaborative and mission-driven team</li> <li>Make a meaningful impact across a growing specialty veterinary network</li> </ul> <p class="isSelectedEnd"><strong>Schedule:</strong> Four days per week, on-site</p> <p>If you're a highly organized professional who enjoys coordinating people, projects, and logistics while making a tangible impact, we'd love to hear from you.</p> <p>&nbsp;</p><div class="content-pay-transparency"><div class="pay-input"><div class="title">US Pay Range</div><div class="pay-range"><span>$55,000</span><span class="divider">&mdash;</span><span>$60,000 USD</span></div></div></div>