Administrative Specialist

Key Responsibilities

• Serve as a primary point of contact for department communication, including phone calls, emails, and team coordination 
•  Provide administrative and clerical support to department leadership and team members 
•  Maintain spreadsheets, software systems, filing systems, and departmental documentation to support operational efficiency 
•  Assist with presentations, reports, dashboards, and other department materials 
•  Coordinate meetings, trainings, logistics, and department-related events 
•  Support community engagement activities and advisory board communications 
•  Monitor departmental processes and identify opportunities for workflow improvements 
•  Assist with receipt and distribution of deliveries and other operational support tasks 
•  Contribute to monthly and quarterly reporting activities as assigned

Requirements, Skills, Knowledge and Expertise

• High School/GED required 

QUALIFICATION(S): WORK EXPERIENCE/TRAINING/ADDITIONAL REQUIREMENTS

•  Working knowledge of Windows operating systems and Microsoft Office tools, as well as expertise in the software used by the department required 
•  Excellent oral and written communication skills and exceptional interpersonal skills required 
•  Initiative to manage multiple projects using high-level analytical skills required 
•  Organizational skills combined with good decision-making skills and the ability to be flexible in task assignments required 
•  Must possess a valid driver’s license upon hire