Assistant Project Manager

<h2 class="font-claude-response-body break-words whitespace-normal">Role Overview</h2> <p class="font-claude-response-body break-words whitespace-normal">Madison Energy Infrastructure ("MEI") believes in the power of clean energy infrastructure and has emerged as a preeminent developer, investor, asset owner, and operator of distributed generation assets. This role represents a critical next step in MEI's evolution toward offering direct, end-to-end services to Fortune 500 corporates, public entities, nonprofits, and other private customers alike and building out development pipelines to finance renewable energy projects with our partners.</p> <p class="font-claude-response-body break-words whitespace-normal">The Assistant Project Manager ("APM") role at MEI provides support to our Project Management team in delivering distributed renewable energy projects within one of the United States' fastest-growing energy industries. This role will focus on providing administrative, operational and regulatory support to ensure the efficient completion of projects. The APM will work closely with designated Project Managers and the wider Operations team, playing a critical role in the coordination and documentation of multiple projects through their design, construction and closeout. These projects vary in size and complexity, encompassing everything from smaller rooftops to expansive ground-mounted solar PV and/or battery energy storage systems spanning the nation. Join our team to make a substantial impact on the nationwide renewable energy landscape.</p> <h2><strong><span data-contrast="auto">What You’ll Be Doing</span></strong></h2> <ul> <li class="font-claude-response-body whitespace-normal break-words pl-2"><strong>Administrative Support: </strong>Provide comprehensive administrative support to designated Project Managers, including managing schedules, organizing meetings, preparing meeting minutes, following up on action items, drafting correspondence, etc.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2"><strong>Document Control: </strong>Maintain and manage all project-related documents, including file naming convention, contracts, permits, reports, and compliance documentation, ensuring they are up-to-date and easily accessible.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2"><strong>Project Support/Tracking: </strong>Assist in onboarding newly closed projects and track project milestones, deliverables/submittals, and timelines using project management systems such as MEI's project portal (MESH). Ensure systems are consistently updated with accurate and current project data.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2"><strong>Reporting:</strong> Prepare regular status reports for the Project Manager, highlighting key project updates, risks, and overall project progress.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2"><strong>Budget Assistance:</strong> Support project budget tracking by reviewing invoices, assisting with payment processing, and supporting procurement activities.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2"><strong>Compliance Monitoring: </strong>Support project-level compliance and incentive program execution by preparing and submitting required regulatory filings, including FERC and EIA forms, and assisting with SREC and state-level incentive program applications and registrations.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2"><strong>Stakeholder Coordination: </strong>Assist in coordinating communication between project stakeholders, including subcontractors, vendors, clients (PPA, Lease), MEI finance, and independent engineers.</li> <li class="font-claude-response-body whitespace-normal break-words pl-2"><strong>Issue Support: </strong>Participate in the resolution of project issues related to schedule, construction, finance, and external stakeholders by tracking items, coordinating follow-ups, and escalating as needed.</li> </ul> <h2><strong><span data-contrast="none">What We're Looking For</span></strong><span data-ccp-props="{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}">&nbsp;</span></h2> <p><strong><span data-contrast="none">Required</span></strong><span data-ccp-props="{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}">&nbsp;</span></p> <ul class="[li_&amp;]:mb-0 [li_&amp;]:mt-1 [li_&amp;]:gap-1 [&amp;:not(:last-child)_ul]:pb-1 [&amp;:not(:last-child)_ol]:pb-1 list-disc flex flex-col gap-1 pl-8 mb-3"> <li class="font-claude-response-body whitespace-normal break-words pl-2">Bachelor's Degree or equivalent education/experience in a related field (e.g., Business Administration, Engineering, Construction, Project Management)</li> <li class="font-claude-response-body whitespace-normal break-words pl-2">Minimum 2 years' experience in an administrative or project coordination role, preferably in construction, engineering, or energy sectors</li> <li class="font-claude-response-body whitespace-normal break-words pl-2">Strong organizational and multitasking abilities, with high attention to detail</li> <li class="font-claude-response-body whitespace-normal break-words pl-2">Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li> <li class="font-claude-response-body whitespace-normal break-words pl-2">Experience with project management software and tools preferred</li> <li class="font-claude-response-body whitespace-normal break-words pl-2">Knowledgeable of project documentation best practices and processes</li> <li class="font-claude-response-body whitespace-normal break-words pl-2">Ability to work independently and manage multiple priorities in a fast-paced environment</li> <li class="font-claude-response-body whitespace-normal break-words pl-2">Excellent written and verbal communication skills</li> </ul> <p class="font-claude-response-body break-words whitespace-normal"><strong>Preferred</strong></p> <ul class="[li_&amp;]:mb-0 [li_&amp;]:mt-1 [li_&amp;]:gap-1 [&amp;:not(:last-child)_ul]:pb-1 [&amp;:not(:last-child)_ol]:pb-1 list-disc flex flex-col gap-1 pl-8 mb-3"> <li class="font-claude-response-body whitespace-normal break-words pl-2">OSHA 10-hour certification preferred</li> <li class="font-claude-response-body whitespace-normal break-words pl-2">Ability to utilize Artificial Intelligence (AI) tools to enhance productivity</li> </ul> <h2><strong>Benefits</strong></h2> <ul> <li>PTO and company holidays</li> <li>Medical, dental, vision</li> <li>Employer-paid short-term disability, long-term disability, life insurance</li> <li>401(k) and company match</li> <li>Professional development stipend</li> <li>Strong culture of collaboration, performance, and personal growth</li> </ul> <div>$85,000 - $105,000 a year</div> <div><em>The actual salary offered may vary depending on job-related factors including, but not limited to knowledge, skills, experience and location.<br></em></div><div class="content-conclusion"><div>&nbsp;</div> <h2>How We Work</h2> <div>At Madison Energy Infrastructure, we believe in the power of clean energy infrastructure to drive real impact—for our customers, our partners, and the communities we serve. We’ve quickly emerged as a preeminent developer, investor, and operator of distributed generation, helping organizations across sectors meet their energy goals with certainty, speed, and trust. Our robust portfolio consists of over half a gigawatt of clean energy infrastructure projects across more than 25 states.</div> <div>&nbsp;</div> <div>We’re building a team that thrives on ownership and ambition. As we expand into direct, end-to-end services for Fortune 500 companies, public entities, and nonprofits alike, we rely on collaborative thinkers who bring structure to complexity, energy to execution, and curiosity to every challenge.</div> <div>&nbsp;</div> <div>Our environment is fast-paced and outcome-oriented—but grounded in the belief that how we work together matters as much as what we deliver. If you’re excited to shape the future of clean energy and be part of a high-performance, high-integrity team, we’d love to meet you.</div> <div>&nbsp;</div> <div><em>Madison Energy Infrastructure is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.</em></div></div>