Attendance and Enrollment Specialist

Attendance & Enrollment Specialist

Year-Round, Hourly

Reports to: School Operations Manager

Position Summary: The Attendance & Enrollment Specialist will be responsible for maintaining accurate attendance records, ensuring compliance with attendance policies and procedures. They will coordinate enrollment efforts, maintain the student information system, and accurate student schedules. They are responsible for following up on truancies and ensuring accurate attendance for state reporting through monthly verifications.  This role requires excellent communication skills, strong attention to detail, and the ability to work collaboratively with staff, parents, and external agencies.

Duties and Responsibilities:

Scholar Enrollment & Records Management

• Perform clerical activities related to scholar enrollment, ensuring compliance with policies and regulations.
• Research, compose, and process all enrollment paperwork, including School Entry Forms, immunization records, and birth certificates.
• Maintain accurate student records in the Student Information System (SIS) and CALPADS, collaborating with CMO and site leadership for alignment.
• Work with Grow staff and other districts to facilitate smooth student enrollment and exit transitions.
• In collaboration with site leadership and the Family and Community Engagement Liaison, facilitate parent information sessions during student recruitment and open enrollment.
  
  

Attendance Monitoring & Compliance

• Maintain comprehensive and accurate attendance, tardiness, truancy, and enrollment records in SIS
• Monitor scholar attendance to identify truant and chronically absent scholars and take appropriate action
• Prepare and distribute correspondence regarding excessive absences, including truancy letters and parent meeting requests
• Work with parents and families to gather necessary documentation for long-term absences and manage independent study process and records
• Track, enter, monitor, and reconcile attendance recovery data in the Student Information System (SIS) to ensure accuracy, compliance with state requirements, for proper funding allocation. 
• Prepare daily and monthly reports on scholar attendance and enrollment data
• Serve on the school’s Coordination of Services and Positive Behavior Interventions and Supports teams to help design school wide attendance initiatives to increase attendance awareness and to identify scholars in need of case management supports

Scholar & Family Support

• Maintain accurate and up-to-date records for English Learners (ELs) and students identified under the McKinney-Vento Act, ensuring timely coordination with appropriate staff or agencies to provide necessary academic and social-emotional supports.
• Serve as case manager for individually chronic absent scholars

Collaborate with  the Family and Community Engagement team identify events and campaigns related to healthy attendance habits

• Assist with general office functions, including reception, answering phone calls, addressing parent concerns, and supporting classroom discipline.

School Operations & Scheduling

• Create, maintain, and distribute student rosters/ schedules, including courses, sections, and rosters, ensuring accuracy and alignment with instructional staffing.
• Support school operations projects and perform other duties as assigned to ensure efficient school functioning.
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Required Education and Experience: 

• 1–3 years of administrative experience, preferably in a school office setting
• Proficiency with database software and data entry systems. 

Preferred Qualifications 

• Strong organizational skills with exceptional attention to detail and follow-through 
• Ability to work independently and collaboratively in a fast-paced , student-facing, confidentiality expectations 
• Proficiency in Microsoft Excel and/or Google Sheets
• Fluency in Spanish required (written and spoken)

Salary: 

Grow Public Schools offers competitive compensation based on background and experience.