Automotive Vendor & Logistics Coordinator - Freelance, Remote

The Impact you’ll make

• Place, confirm, and follow up on parts orders via vendor portals, email, and phone.
• Verify pricing, availability, and alternatives (OEM/aftermarket) to meet timelines and budgets.
• Maintain clear documentation of POs, ETAs, and order confirmations.

• Track ETAs, lead times, and delivery milestones; proactively follow up on delays.
• Coordinate deliveries/pickups and communicate status to internal teams.
• Maintain an accurate parts tracker (Sheets/DMS/ERP) with real-time updates.

• Serve as primary point of contact for vendors/suppliers; escalate disputes as needed.
• Resolve issues (backorders, wrong parts, damaged goods, returns/credits) quickly.
• Capture vendor performance data to inform sourcing decisions.

• Update parts inventory records and reconcile orders, receipts, and usage.
• Ensure correct part-to-VIN fitment and documentation for reconditioning jobs/ROs.
• Keep organized digital records for auditability and handoffs.

• Communicate order status and constraints to service/recon teams and management.
• Support scheduling and coordination using calendar tools.
• Provide general administrative support to keep reconditioning workflows on track.

Skills, Knowledge and Expertise

• Proven experience in the automotive industry within a dealership, parts department, or service/reconditioning operation.
• Hands-on experience ordering and tracking automotive parts via vendor portals and by phone.
• Proficiency with Google Workspace (Gmail, Sheets, Docs) and maintaining accurate trackers.
• Experience coordinating with multiple vendors and internal teams to meet deadlines.
• Confident phone communication and follow-up skills using a VoIP system.

• Technical: Vendor portals and supplier systems; DMS/ERP or inventory tools; Google Sheets (filters, lookups, data validation); basic EPC/fitment verification; VoIP calling.
• Operational: Meticulous tracking, prioritization, and follow-through in a fast-paced environment.
• Interpersonal: Clear, concise communicator; persistent yet professional with vendors; collaborative with service/recon teams.
• Problem-solving: Escalates early, finds workable alternatives, negotiates credits/returns, and documents learnings to prevent repeat issues.

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You thrive on the phones, enjoy moving parts from “ordered” to “delivered,” and don’t let delays linger.
• You’re process-minded, detail-obsessed, and take pride in clean, accurate spreadsheets.
• You’re proactive—flagging risks, proposing alternatives, and keeping stakeholders informed.
• You’re resilient and solutions-focused when facing backorders, wrong parts, or tight timelines.

• Work-from-home setup: Reliable internet, quiet workspace, and professional calling environment required
• Working hours: Full-time, 9 -  5 US Timezone
• Compensation: $7/hour

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• 9am–5pm US Timezone

• $7 per hour
• No benefits package included

Benefits