Senior Bid Co-ordinator

About the Role

• Manage the full bid lifecycle from initial opportunity review through to submission for the most strategically valuable bids across the public and private sectors
• Review tender documents and client requirements to ensure submissions are compliant and aligned to evaluation criteria 
• Develop bid plans using established tools, submission programmes and responsibility matrices to ensure deadlines are met 
• Chair bid kick-off meetings, review meetings and progress meetings with internal stakeholders 
• Manage input from multiple contributors and ensure version control throughout the bid process 
• Identify weaker bid responses and work with the BD Director to edit and improve
• Assist the BD Director in conducting post bid analysis and post-bid feedback 
• Monitor and log frequently asked questions on common themes such as ESG and H&S on the central questions tracker
• Oversee final submission preparation, including formatting, proofreading and portal uploads where required 
• Support bid-related reporting, lessons learned and continuous improvement activity 
• Assist with maintaining and updating the central Bid Library, ensuring content remains current, relevant and easy to access 
• Identify content gaps and work with content team to develop new material for future use 
• Manage the firm’s profile on public sector portals including ensuring certificates and information is up to date (Find a Tender, Proactis, Delta, Sourcedogg etc)
• Promote best practice in bid management and contribute to improving bid processes, tools and templates across the team 

About You

• Demonstrable experience in bid management, including leading complex bids from inception to submission, ideally within a professional services, consultancy, construction or built environment setting 
• Proven experience in managing complex public sector bids from start to finish 
• Strong understanding of public sector procurement and tender processes, with experience of private sector bidding also desirable 
• Excellent project management and organisational skills, with the ability to manage multiple deadlines and priorities 
• Good working knowledge of procurement portals
• Experience of working with senior stakeholders and coordinating contributions from a wide range of teams 
• High attention to detail and a strong focus on quality and accuracy 
• Ability to work calmly and effectively under pressure, particularly during critical submission periods 
• Good commercial awareness and an understanding of what makes a winning bid 
• Experience of using InDesign would useful or a willingness to develop skills in this area 
• Proficient in Microsoft PowerPoint and other core digital tools relevant to bid production 

Our Offer to You

• In return, we offer you a supportive and collaborative team environment of marketing professionals including BD, communications, digital and design.  
• Support in your personal development through the marketing team CPD programme and the firm’s Learning & Development programme.  
• Hybrid working with most days in the office but with the option to spend some working from home (with flexibility around this when the need arises). 
• A generous benefits package including 27 days annual leave, plus bank holidays and Christmas shutdown, pension plan and more.
• Access to our Employee Assistance Programme and network of Mental Health First Aiders. 
• Opportunity to join or spectate at a wide variety of subsidised sports and recreational teams including softball, netball, squash, football, cricket and music.