Bid & Proposal Specialist

Key Responsibilities

• Proposal Development: Collaborate with internal technical experts, sales, finance, and legal teams to compile and prepare competitive proposals and bids.
• Cross-Functional Collaboration: Work closely with U.S. based managers and international teams to ensure all required inputs are gathered and aligned with client requirements.
• Proposal Writing and Editing: Draft, edit, and proofread proposal content to ensure clarity, accuracy, and alignment with Utilities One’s standards.
• Compliance and Quality Assurance: Ensure all proposals meet regulatory, client, and company compliance requirements, maintaining a high level of quality and professionalism.
• Timeline Management: Track and meet submission deadlines by effectively coordinating with multiple stakeholders.
• Market Research: Conduct research to understand client needs, industry trends, and competitor strategies to strengthen proposal positioning.
• Presentation Support: Assist in the preparation of presentations for senior management and external stakeholders to showcase proposal strategies.
• Process Improvement: Continuously improve the proposal development process by implementing best practices and lessons learned.
• Utilities One Values: Embrace and uphold the company’s core values of safety, integrity, accountability, and teamwork in all aspects of the role.

Skills, Knowledge and Expertise

• Education: Bachelor’s degree in Business Administration, Engineering, Communications, or a related field is preferred.
• Experience: At least 1 year of experience in international bid and proposal development.
• Industry Knowledge: Experience in Telecom, Water, or Power utilities will be a plus.
• Communication Skills: Strong written and verbal communication skills in English; additional language proficiency is an asset.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with proposal management software/tools.
• Project Management: Demonstrated ability to manage multiple projects with varying priorities under strict deadlines.
• Analytical Thinking: Strong analytical skills and the ability to interpret complex technical and financial information.
• Collaboration: Proven ability to work effectively with cross-functional teams across different locations and time zones.
• Attention to Detail: Exceptional organizational skills and a high degree of accuracy in reviewing and preparing documentation.
• Adaptability: Ability to thrive in a fast-paced, dynamic environment with a results-oriented mindset.

Benefits

• Competitive salary package;
• Being part of an international, dynamic work environment;
• Professional development (seminars, courses);
• Opportunity to work in a fast-growing international company with significant impact in its industry.