Billing Coordinator

<div class="content-intro"><p><em>*** This is where your organization can create a consistent intro to all of your jobs, creating consistency in voice and messaging across all job posts</em></p> <p><em>*** C'est ici que votre organisation peut créer une introduction cohérente à tous vos emplois, en créant une cohérence dans la voix et la messagerie dans tous les postes.<br></em></p></div><p><strong>Summary:</strong> The Legal Billing Coordinator plays a critical role within the finance or accounting team of a law firm or corporate legal department. This position ensures accurate, timely, and compliant billing processes while supporting attorneys and clients through the billing cycle.</p> <p><strong>Responsibilities:</strong></p> <ul> <li>Prepare, edit, and finalize client invoices according to attorney instructions and client billing guidelines.</li> <li>Maintain records relative to ADP WorkforceNow</li> <li>Ensure proper coding of time entries and expenses.</li> <li>Coordinate with attorneys and legal staff to resolve discrepancies or incomplete billing data.</li> <li>Review invoices for compliance with client-specific billing rules and e-billing platform requirements.</li> <li>Maintain knowledge of e-billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix).</li> <li>Ensure compliance with internal billing policies and legal industry standards.</li> <li>Upload and manage invoices in electronic billing systems.</li> <li>Monitor invoice status and proactively address rejections or disputes.</li> <li>Maintain accurate records in billing software (e.g., Elite, Aderant, Billblast).</li> <li>Generate and distribute billing and accounts receivable reports.</li> <li>Assist with monthly, quarterly, and year-end financial reporting as it relates to billing.</li> <li>Track unbilled time and expenses and follow up as needed.</li> <li>Respond to attorney and client inquiries regarding billing matters.</li> <li>Assist attorneys in forecasting and budgeting client billings.</li> <li>Provide training and support to attorneys and staff on billing procedures.</li> <li>Work closely with accounting, collections, and legal teams to streamline workflows.</li> <li>Participate in process improvement initiatives to enhance billing efficiency.</li> <li>Support onboarding of new team members and contribute to documentation of billing procedures.</li> </ul> <p><strong>Required Skills:</strong></p> <ul> <li>Proven experience in legal billing or accounting roles, preferably within a law firm or legal department.</li> <li>Familiarity with e-billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix).</li> <li>Proficiency in billing software (e.g., Elite, Aderant, Billblast).</li> <li>Strong attention to detail and organizational skills.</li> <li>Excellent communication and interpersonal skills.</li> <li>Ability to collaborate effectively with attorneys and legal staff.</li> <li>Strong analytical and problem-solving abilities.</li> <li>Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.</li> </ul><div class="content-conclusion"><p><em>*** Similar to the introduction that can precede all job descriptions, an outro can also be formatted for consistency on all posts</em></p> <p><em>*** Semblable à l'introduction qui peut précéder toutes les descriptions de poste, une outro peut également être formatée pour la cohérence sur tous les messages<br></em></p></div>