Children's Services Program Support Coordinator

Children’s Services Program Support Coordinator  

 

Reports to: Director of Children’s Services 

Hours: Part Time, Starting at 15 hours/week, increasing to 20 hours/week in early 2027. 
Location: Duval, WA (Hybrid – minimum 50% in-person) 
Schedule: Flexible; Required: in-person availability on Monday afternoons for department meetings, (approx. 3 hours); once a month Wednesday all staff meetings approximately 11am-1pm. 

 

BACKGROUND: 

Acres of Diamonds’ mission is to create lasting change for homeless moms and kids through a caring community. As one of the few facilities in Eastern King County specifically serving women and children experiencing homelessness, our organization strives to meet the current need and increase our capacity through innovation. Our services and programs are focused on healing through relationship. We value and depend on the whole community from residents and staff to volunteers and donors to the communities where we operate to complete our mission. 

POSITION SUMMARY 

The Children’s Services Program Support Coordinator provides essential administrative and operational support to the Children’s Services team. This role focuses on volunteer coordination, program logistics, and resource management to ensure smooth and effective program delivery. The ideal candidate is highly organized, detail-oriented, and enjoys supporting both people and processes in a mission-driven environment. 

KEY RESPONSIBILITIES 

Volunteer Coordination & Support 

• Coordinate and manage Children’s Services volunteers, including scheduling and communication 

• Create and maintain volunteer name tags and records 

• Utilize CRM (customer relationship management system) for communication and engagement 

• Prepare monthly volunteer reports 

• Support volunteer appreciation efforts and recognition initiatives 

Program & Administrative Support 

• Maintain and track inventory of program supplies; order materials as needed 

• Coordinate resources for programs such as Birthday Dreams and other enrichment activities 

• Maintain relationships with external vendors and community partners 

• Manage and respond to the department email account 

Operations & Logistics 

• Support vehicle upkeep including fueling program vehicles 

• Assist with car seat inventory, organization, and compliance tracking 

• Help ensure readiness of program spaces and materials for weekly activities 

• Provide general administrative support to the Children’s Services team 

• Assist with special projects and additional duties as assigned 

Qualifications & Experience 

• At least 1 year Experience with scheduling, administrative support, or office coordination 

• Ability to manage multiple schedules, tasks, and priorities simultaneously 

• Experience working with volunteers or in a service-oriented environment preferred 

• Experience with inventory tracking and supply coordination preferred 

• Background experience such as homeschool management, volunteer management at church or other non-profit organization, or similar roles strongly valued 

Skills & Competencies 

• Strong organizational and time management skills 

• Excellent communication and interpersonal skills 

• Comfortable with technology; experience with Microsoft Office or similar tools required 

• Experience with CRM or similar communication/case management systems preferred 

• Ability to work independently and collaboratively in a hybrid environment 

• Creative or design experience (e.g., Canva) is a plus 

 

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  

• The noise level is usually moderate.   

• Climate-controlled office with desks, chairs, and printers 

 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.    

• While performing the duties of this job, the employee is frequently required to sit, stand, walk; use hands or fingers, talk or hear. The employee must occasionally lift and/or move up to 25 pounds.  

 

 

Acres of Diamonds is a Christian 501(c)(3) organization where homeless women, and their children receive the help and resources they need to build lasting, healthy lives.  

It is our policy to hire, promote, transfer, terminate and make all other employment-related decisions without regard to any employee’s race, color, sex, age, national origin, veteran status or disability or any other basis prohibited by law.  As a religious organization, we are permitted, and reserve the right, to prefer employment on the basis of religion, per Title VII, Section 702-703, vs. Civil Rights Act of 1964.  We believe that the effectiveness of this ministry is directly related to the depth and sincerity of commitment to Jesus Christ demonstrated by each employee.  Therefore, each employee must be committed to the pursuit of a lifestyle, on and off the job, consistent with our mission, compatible with historical standards of morality and reflecting the message, mission and character of Jesus Christ.