ClickUp Specialist - Freelance, Remote

The Impact you’ll make

• Build and configure spaces, folders, lists, templates, custom fields, dashboards, and automations per executive specifications.
• Migrate/organize projects and tasks; maintain data integrity, permissions, and views for different stakeholders.
• Continuously QA, troubleshoot, and iterate; create how-to guides and quick SOPs to drive adoption.

• Deliver a daily morning briefing with the top three priorities based on calendar and project roadmap.
• Own complex calendar management across both roles; schedule/reschedule, resolve conflicts, and optimize time blocks.
• Proactively block time for upcoming campaigns, events, and planning windows from the promotion calendar.

• Monitor inbox, triage and follow up; draft and send emails on behalf of the executive when appropriate.
• Draft professional documents, memos, briefs, and stakeholder communications in clear business language.
• Maintain a polished, brand-aligned voice and handle communications discreetly.

• Research upcoming projects, vendors, and partners flagged in the calendar; prepare materials and meeting packets.
• Translate strategic discussions into ClickUp task plans with owners, due dates, and dependencies (and reflect in Motion as needed).
• Track deliverables and surface risks or blockers early.

• Document SOPs across the hospitality and skin/laser businesses to systematize operations.
• Identify bottlenecks and propose improvements; turn brainstorming outcomes into actionable workflows.
• Partner with the executive to align processes with marketing and operational goals.

Skills, Knowledge and Expertise

• Experience in building/administering ClickUp for multi-team organizations (automations, dashboards, permissions, templates).
• Experience with executive assistant/operations support to founders or executives (calendar and inbox ownership).
• Proven SOP creation and process documentation experience.
• Excellent written and spoken English; strong business writing.
• Proficiency with Google Workspace and familiarity with Motion or similar task/calendar tools.

• Technical: ClickUp architecture, automations, templates, dashboards, task dependencies, data hygiene; Google Workspace; Motion; light analytics/reporting.
• Soft: Proactive and anticipatory; strategic and detail-oriented; exceptional written and verbal communication; discretion/confidentiality; strong time management; problem-solving; stakeholder coordination.

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You thrive in founder-led, fast-moving environments and can switch between marketing and operations seamlessly.
• You take initiative, turn ambiguity into structure, and anticipate needs before they’re stated.
• You can translate promo calendars and strategy sessions into clear execution roadmaps.
• You’re comfortable representing an executive in writing and maintaining a professional, brand-aligned voice.
• You can reliably work US Central business hours.

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday–Friday, 9:00 AM–5:00 PM Central Time

• $7 per hour
• No benefits package included

Benefits