Commercial Estimating Coordinator - Freelance, Remote

The Impact you’ll make

• Perform material and quantity takeoffs for commercial projects.
• Build accurate estimates and assemble complete bid packages in PlanHub.
• Price out materials, request/compare supplier quotes, and maintain/update pricing.

• Monitor and respond to website/email/phone inquiries during business hours.
• Pre-qualify leads using defined criteria and gather missing scope details.
• Schedule appointments and site visits with prospects and internal stakeholders.

• Execute a disciplined follow-up cadence (e.g., 3-day and 1-week touchpoints).
• Track bid/estimate status, notes, and next actions in a simple tracker or interim system.
• Provide regular pipeline and bid status updates to the owner/CSM.

• Answer calls and emails professionally; draft clear estimate cover letters and responses.
• Coordinate with internal team members, vendors, and subs to clarify scope and pricing.
• Maintain a high standard of written and verbal communication.

• Attend PlanHub live training and master daily estimating/takeoff workflows.
• Use Gmail, website lead forms, phone, and calendar for scheduling and coordination.
• Report weekly on bids submitted, lead response times, and follow-up completion; recommend process improvements.

Skills, Knowledge and Expertise

• Proven experience in commercial construction estimating and digital takeoffs, including pricing materials.
• Strong phone/email customer service, lead qualification, and appointment scheduling experience.
• Organized, tech-savvy, and able to learn/use PlanHub quickly.
• English-fluent with excellent written and verbal communication.
• Available full-time, M–F, 8am–5pm Eastern (40 hours/week).

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• Technical: Commercial estimating and takeoffs; material pricing and vendor coordination; proficiency with PlanHub (or similar); Gmail and calendar scheduling; basic tracking/spreadsheet skills; familiarity with BuilderTrend is a plus.
• Soft skills: Detail-obsessed, proactive, persistent follow-through, clear communicator, time management, ownership mindset, and comfort working independently in a fast-paced, lean team.

• You enjoy combining numbers-driven estimating with responsive customer communication.
• You thrive in a lean environment where fast lead responses and methodical follow-ups win work.
• You learn new tools quickly (PlanHub) and build simple, reliable processes.
• You’re dependable during 8am–5pm ET and take pride in accuracy, organization, and professionalism.

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday–Friday, 8:00 am–5:00 pm Eastern Time

• $7 per hour
• No benefits package included

Benefits