Commercial Real Estate Administrative Coordinator - Freelance, Remote

The Impact you’ll make

• Maintain RealNex and KW Command with accurate tagging, data hygiene, and follow-up tasks
• Track prospects, active deals, and activities; generate pipeline and activity reports
• Keep the CRM fully actionable with reminders, notes, and documented client interactions

• Conduct property searches for buyers and tenants using CoStar, Crexi, Moody’s Catylist, Brevitas, Reonomy, and CRMLS
• Compile market surveys, lease comps, and sale comps; assist with Broker Opinion of Value (BOV) preparation
• Pull key market and property data to support underwriting, pricing, and pursuit strategies

• Coordinate property marketing campaigns and maintain listing accuracy across platforms
• Prepare email blasts and manage email marketing tools; support social media scheduling
• Build offering memorandums, flyers, and presentations using Canva; assist with copy and proofreading

• Manage transactions from listing through closing; track milestones, contingencies, and deadlines
• Interface with escrow, title, lenders, attorneys, and third parties to keep files complete and on track
• Maintain organized digital transaction files and audit for compliance and completeness

• Manage calendars, meetings, and recurring workflows; document SOPs in Notion/Asana
• Organize Google Drive file systems and coordinate third-party vendors/service providers
• Support internal systems and security tools including Slack, Notion/Asana, LastPass, NordVPN, RealVNC, and Gamma; leverage AI tools to streamline workflows

Skills, Knowledge and Expertise

• Administrative/operations experience in commercial real estate (industrial/retail/land/office/leases strongly preferred)
• Proven proficiency with CRE platforms: CoStar, Crexi, Moody’s Catylist, Brevitas, Reonomy, CRMLS
• Hands-on CRM management experience (RealNex and/or KW Command)
• Exceptional attention to detail and strong written communication
• Ability to work independently, 40 hrs/week, 9–5 US time

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• Technical: RealNex, KW Command, CoStar, Crexi, Moody’s Catylist, Brevitas, Reonomy, CRMLS, Gamma, Canva, Google Workspace, Slack, Notion or Asana, email marketing platforms, AI productivity tools; comfort with LastPass, NordVPN, and RealVNC
• Operational: Workflow design, deadline tracking, document control, transaction checklists, vendor coordination, pipeline reporting
• Communication: Clear written updates, professional client/vendor interfacing, concise status reporting, strong proofreading
• Personal: Proactive go-getter, highly organized, detail-obsessed, accountable, resourceful, calm under pressure, solutions-oriented, and discrete with sensitive information

• You thrive in a fast-paced CRE environment and love being the steady force that keeps complex transactions moving
• You take pride in precision, structure, and follow-through—and you don’t miss deadlines
• You enjoy operating independently, anticipate needs, and proactively protect your broker’s production time
• You’re energized by systems, checklists, and continuously improving processes with data and AI tools
• You’re comfortable working cross-functionally with escrow/title/lenders/attorneys and representing the team professionally

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• 9am - 5 pm US Timezone

• $7 per hour
• No benefits package included

Benefits