Commercial Real Estate Executive Assistant - Freelance, Remote

The Impact you’ll make

• Manage the principal’s calendar, coordinate meetings across time zones, and confirm appointments.
• Monitor and triage email; draft responses; follow up on open items.
• Handle inbound/outbound calls professionally; conduct client outreach as requested.

• Clean, update, and maintain contact/lead records in RealNex (or similar CRE CRM).
• Import/export data between Excel/Google Sheets and the CRM; deduplicate and normalize data.
• Track people entering/leaving the database; uphold data hygiene standards and SOPs.

• Prepare meeting notes, track action items, and manage recurring tasks.
• Coordinate travel (flights, hotels, ground), purchases, and basic bill payments per SOPs.
• Conduct light research to support transactions, outreach, and vendor coordination.

• Document workflows/SOPs for scheduling, communications, and data management.
• Identify gaps, propose improvements, and proactively prevent dropped balls.

Skills, Knowledge and Expertise

• Minimum 1 year as an EA or ops/admin professional in commercial real estate.
• Hands-on database management experience with a CRE CRM (RealNex preferred or similar).
• Proficiency with Excel/Google Sheets (importing, cleaning, basic formulas) and Google Workspace.
• Strong phone and email communication skills; professional client-facing demeanor.
• Able to work M–F, 8:00 a.m.–12:00 p.m. Eastern Time, 20 hours/week.
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

• Technical: RealNex (or similar CRE CRM), Excel/Google Sheets, Google Workspace (Gmail/Calendar), data imports/exports, data hygiene.
• Communication: clear written and verbal English, professional phone presence, concise follow-ups.
• Operational: highly organized, dependable, detail-obsessed, process/SOP-oriented, proactive.
• Collaboration: comfortable supporting a CEO/Founder/C-suite; calm under shifting priorities; trainable and resourceful.

• You thrive on keeping leaders organized and love turning messy data into clean, reliable systems.
• You’re proactive, dependable, and comfortable building SOPs to make handoffs smooth.
• You’re experienced in commercial real estate admin and ready to own the CRM/database function.
• You prefer part-time hours to start and are open to ramping as the partnership proves out.

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 20 hours per week
• Monday–Friday, 8:00am–12:00pm Eastern Time

• $6 per hour
• No benefits package included

Benefits