Commercial Real Estate Operations Admin - Freelance, Remote

The Impact you’ll make

• Maintain RealNex and/or KW Command with accurate contact tagging, deal stages, follow-ups, and activity logs
• Produce pipeline and activity reports; enforce task and deadline adherence
• Build and maintain list hygiene, segmentation, and data integrity across the database

• Conduct property searches for buyers and tenants using CoStar, Crexi, Moody’s Catylist, Brevitas, Reonomy, and CRMLS
• Compile market surveys, lease comps, and sale comps; assist with Broker Opinion of Value (BOV) preparation
• Gather property-level data, due diligence materials, and support valuation analysis

• Coordinate property marketing campaigns, email blasts, and listing syndication; maintain listing accuracy across platforms
• Create and update offering memorandums, flyers, and presentations using Canva (and Gamma as needed)
• Support social media content creation and scheduling; maintain brand consistency and marketing calendars

• Coordinate transactions from listing through closing; interface with escrow, title, lenders, attorneys, and other third parties
• Track contingencies and critical dates; ensure all documents are complete, compliant, and organized
• Maintain digital transaction files and ensure all parties have what they need on time

• Manage calendars, schedule meetings, and prepare agendas and follow-ups
• Organize Google Drive file systems; standardize naming conventions and SOPs
• Coordinate third-party vendors and service providers; support internal systems (Slack, Notion or Asana, LastPass, NordVPN, RealVNC)
• Monitor recurring operational processes and proactively resolve issues before they impact timelines

Skills, Knowledge and Expertise

• 3+ years administrative/operations experience with proven experience in commercial real estate
• Proficiency with CoStar and Crexi plus at least two of: Moody’s Catylist, Brevitas, Reonomy, CRMLS
• Proven CRM management in RealNex and/or KW Command, including pipeline reporting
• End-to-end CRE transaction coordination experience (escrow/title/lenders/attorneys)
• Exceptional written English, attention to detail, and ability to manage multiple active projects independently

• Technical: RealNex, KW Command; CoStar, Crexi, Moody’s Catylist, Brevitas, Reonomy, CRMLS; Canva and Gamma; Google Workspace; Slack; Notion or Asana; email marketing platforms; AI tools that streamline CRE workflows; security tools (LastPass, NordVPN, RealVNC)
• Operational: Deadline management, SOP creation/maintenance, digital file organization, vendor coordination, data accuracy, BOV support, comps and market surveys
• Soft skills: Proactive communicator, high ownership, meticulous attention to detail, strong written communication, calm under pressure, client-service mindset, discretion and confidentiality

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You thrive in a fast-paced, structured environment and love keeping complex, multi-party transactions on track
• You’re a self-starter who anticipates needs, guards the broker’s time, and delivers accurate work with minimal revisions
• You enjoy turning chaos into order—clean CRMs, clear checklists, reliable calendars—and you never miss a critical date
• You’re equally comfortable toggling between research, marketing execution, and transaction coordination

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday–Friday, 9:00 am–5:00 pm Pacific Time

• $7 per hour
• No benefits package included

Benefits