Committee Secretary

Key Responsibilities

• Ensure that governance processes operate effectively and in line with Freeda’s Constitution and legal obligations. 
• Support the Chair in compliance with statutory requirements, including submission of annual returns where required. 
• Maintain accurate and up-to-date records and registers.  

• Support the Chair in arranging Management Committee meetings, the Annual General Meeting (AGM), and any Extraordinary General Meetings (EGMs) and documenting them.  
• Work in partnership with the Chair to prepare and distribute agendas.  
• Ensure that the CEO provides committee packs collated in an agreed timely and organised manner.  
• Ensure meetings are conducted in accordance with the Constitution, including correct procedures for nominations and voting.  

• Produce clear, accurate and impartial minutes and maintain official records and registers. 
• Track and monitor actions arising from meetings, ensuring progress is reported at subsequent meetings. 
• Ensure decisions and actions are clearly recorded and communicated.  

• Manage correspondence on behalf of the Committee, including drafting responses where appropriate.  
• Summarise key correspondence and updates for Committee meetings.  
• Support effective communication and information flow between Committee members.  

• Committee meetings are held bi-monthly (every two months).
• Additional meetings may be required to support urgent or extraordinary business.
• Preparation time is required in advance of meetings, including agenda planning, reviewing papers, and follow-up on actions.
• Participation in Committee activities which facilitate a more in-depth understanding of Freeda’s work and Freeda fundraising events as outlined in the Committee’s terms of reference.

Skills, Knowledge and Expertise

•  Understanding of governance and committee secretarial processes.  
•  Ability to provide clear advice on procedural matters.  
•  Strong organisational skills with a methodical and detail-oriented approach.  
•  Ability to remain objective and impartial.  
•  Strong written communication skills, including accurate minute-taking.  
•  Ability to manage filing and correspondence efficiently and professionally.  

What You'll Gain

• Opportunity to contribute to a respected organisation supporting women and families affected by domestic abuse
• Experience of charity governance and strategic decision-making
• Development of professional skills in administration, governance, and leadership support
• The chance to work alongside a committed and values-driven Committee