Compliance Coordinator

About the Role

Key Responsibilities

• Review bid packages and identify compliance-related requirements. 
• Organize bid documents, addenda, forms, and supporting materials. 
• Create and maintain bid tracking spreadsheets. 
• Track bid due dates and internal deadlines. 
• Extract required forms from bid documents. 
• Prepare compliance checklists for each opportunity. 
• Assist with completion of standard bid forms and certifications. 
• Gather company documents required for submissions (insurance, registrations, safety documents, etc.). 
• Request updated documents from internal departments when needed. 
• Coordinate bid bond and cashier's check requests. 
• Track receipt of bonds, notarized forms, and other required documents. 
• Verify that all required signatures and notarizations are obtained. 
• Assist with insurance requirement reviews and COI requests. 
• Prepare draft compliance review summaries for management review. 
• Maintain organized electronic bid files and records. 
• Maintain contractor registrations and compliance databases. 
• Support contract and compliance document collection after award.

Skills, Knowledge and Expertise

• Strong attention to detail 
• Excellent organizational and time-management skills 
• Ability to manage multiple tasks and deadlines simultaneously 
• Strong written and verbal communication skills 
• Proficiency with Microsoft Office, including Excel, Word, and Outlook 
• Ability to review documents for completeness and accuracy 
• Ability to work independently and follow established procedures 
• Positive attitude and willingness to learn

Benefits

• Competitive salary package;
• Being part of a international, dynamic work environment;
• Professional development (seminars, courses);
• Paid time off (PTO) such as sick days and vacation days;