Construction Bookkeeper (QuickBooks) - Freelance, Remote

The Impact you’ll make

• Own invoice tracking, billing, and AP/AR workflows in QuickBooks
• Process and reconcile invoices, receipts, and payments against budgets, commitments, and subcontractor agreements
• Track spend by project, cost code, and vendor; flag variances and threshold issues early

• Migrate current financial tracking from Excel into BuilderTrend with clean, validated data
• Configure and maintain cost codes, budgets, and workflows for accurate reporting
• Establish documentation and SOPs to ensure consistent, auditable processes

• Perform weekly reconciliations between BuilderTrend, QuickBooks, and source documentation
• Produce clear weekly summaries of AP/AR status, spend-to-budget, and upcoming cash needs
• Resolve discrepancies promptly and maintain an organized digital audit trail in Google Drive

• Request estimates, invoices, and supporting documents from subcontractors and suppliers
• Coordinate delivery of invoices and ensure all required documentation is received on time
• Obtain schedule updates from subs and communicate changes to management and field teams

• Serve as a liaison between management and Spanish-speaking field crews to close communication gaps
• Route approvals, share status updates, and follow up proactively via WhatsApp, email, iMessage, and Google Meetings
• Support project coordination needs as a secondary priority to finance

Skills, Knowledge and Expertise

• Construction industry bookkeeping experience with proven QuickBooks proficiency (AP/AR, billing, reconciliation)
• Hands-on BuilderTrend or similar project management tool experience for project financials and reporting
• Strong knowledge of construction finance (invoice workflows, spend tracking, subcontractor agreements/thresholds)
• Comfortable interfacing with field crews and subcontractors
• Available full-time, Monday–Friday, 8:00 am–5:00 pm Eastern Time (with flexibility for an additional hour as needed)

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• Technical: QuickBooks, BuilderTrend, Google Workspace (Drive, Gmail, Meet), and strong Excel skills for data cleanup/migration
• Financial rigor: meticulous reconciliation, cost coding, spend-to-budget tracking, and documentation
• Organization: exceptional attention to detail, file management, and process discipline
• Communication: clear, proactive follow-ups; confident with WhatsApp, email, iMessage, and meetings
• Mindset: ownership, urgency, problem-solving, and the ability to manage multiple projects simultaneously

• You love bringing order to complex construction finances and can quickly spot gaps or discrepancies
• You’re systems-driven and excited to transition teams from ad hoc spreadsheets to disciplined, software-based workflows
• You thrive in a fast-moving environment, communicate clearly with office and field personnel, and follow through without handholding
• You take pride in accuracy, reliability, and being the go-to person for keeping billing, invoices, and reconciliation on track

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday–Friday, 8:00 am–5:00 pm Eastern Time

• $7 per hour
• No benefits package included

Benefits