Contracts Manager

<div class="content-intro"><p>At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.</p></div><p></p> <p class="isSelectedEnd"><span style="font-size: 14pt;">📍 Location: Remote (U.S.) | 🏢 Corporate | 🕒 Full-Time | ⚖️ Legal &amp; Contracts Operations</span></p> <p class="isSelectedEnd">&nbsp;</p> <p class="isSelectedEnd"><span style="font-size: 12pt;">Are you a detail-oriented contracts professional who thrives in a fast-paced, collaborative environment? Do you enjoy building efficient processes, partnering cross-functionally, and helping organizations operate smoothly and compliantly? Join Headlands Research, a leading integrated clinical trial network dedicated to advancing innovative therapies and improving patient outcomes.</span></p> <p class="isSelectedEnd">&nbsp;</p> <p class="isSelectedEnd"><span style="font-size: 12pt;">We’re seeking a full-time remote <strong>Contracts Manager</strong> to support the administration and management of commercial agreements across our growing organization. This role is ideal for someone who enjoys balancing contract execution, operational efficiency, and stakeholder partnership while helping scale legal operations in a highly regulated industry.</span></p> <p>&nbsp;</p> <p><span style="font-size: 12pt;"><strong>Type:</strong> Regular Full-time Employee</span><br><span style="font-size: 12pt;"><strong>Schedule:</strong> Mondays through Fridays</span><br><span style="font-size: 12pt;"><strong>Pay Range:</strong> $95,000 – $115,000/yr, dependent upon relevant experience, education, and qualifications</span><br><span style="font-size: 12pt;"><strong>Location</strong>: Remote (U.S.-based)</span><br><span style="font-size: 12pt;"><strong>Reports to</strong>: General Counsel</span><br><span style="font-size: 12pt;"><strong>Benefits: </strong>: Our benefits package for full-time employees includes health insurance (medical, dental, and vision), Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA), Paid Time Off (PTO), a variety of disability, accident, and life insurance options, as well as many more.</span></p> <p>&nbsp;</p> <h2 class="isSelectedEnd"><span style="font-size: 12pt;">🚀 Why Join Us?</span></h2> <p><span style="font-size: 12pt;">At Headlands Research, our work directly supports the development of innovative therapies that improve lives. As our organization continues to grow, we are investing in scalable, efficient legal and operational processes that empower teams across the business. In this role, you’ll have the opportunity to make a meaningful impact by helping streamline contract management, support compliance initiatives, and partner with stakeholders across a dynamic healthcare organization.</span></p> <p class="isSelectedEnd">&nbsp;</p> <p class="isSelectedEnd"><strong><span style="font-size: 12pt;">Responsibilities:</span></strong></p> <ul data-spread="false"> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Draft, review, process, and manage routine commercial agreements, including NDAs, vendor agreements, independent contractor agreements, amendments, and renewals</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Administer and maintain the company’s contract lifecycle management system (Ironclad), including intake workflows, approval routing, execution tracking, and repository management</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Serve as a primary point of contact for internal stakeholders regarding contract requests, status updates, and contract process guidance</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Track contract obligations, renewal dates, expirations, and key milestones to ensure timely follow-up and compliance</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Maintain and improve contract templates, clause libraries, and supporting documentation aligned with company standards</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Coordinate with outside counsel and internal legal leadership on agreements requiring specialized legal review, including data use and privacy-related agreements</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Identify and escalate non-standard contract terms, legal risks, and policy exceptions appropriately</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Support legal operations initiatives, process improvements, and best practices to enhance efficiency and scalability</span></li> </ul> <p class="isSelectedEnd">&nbsp;</p> <p class="isSelectedEnd"><strong><span style="font-size: 12pt;">Requirements:</span></strong></p> <ul data-spread="false"> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Associate’s degree, Paralegal Certificate, Bachelor’s degree, or equivalent combination of education and experience</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">2+ years of experience as a Paralegal, Contracts Administrator, Legal Operations Specialist, or in a similar role</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Experience managing routine commercial agreements and contract workflows</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Experience using contract lifecycle management systems; Ironclad experience strongly preferred</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Excellent written and verbal communication skills</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Exceptional attention to detail, critical thinking, and problem-solving abilities</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Experience supporting healthcare, clinical research, life sciences, or other regulated industries preferred</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Familiarity with privacy, compliance, and data-related agreements highly preferred</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Experience collaborating with outside counsel and legal service providers preferred</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Experience contributing to process improvement or legal operations initiatives preferred</span></li> </ul> <p class="isSelectedEnd">&nbsp;</p> <p class="isSelectedEnd"><strong><span style="font-size: 12pt;">What Makes You Successful:</span></strong></p> <ul data-spread="false"> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Solution-Oriented</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Adaptable</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Curious and eager to learn</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Thoughtful decision-maker with strong critical thinking skills</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Team-first mindset (“We over Me”)</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Self-starter with strong initiative</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">Effective communicator who can build trust across teams</span></li> </ul> <p>&nbsp;</p> <p><span style="font-size: 12pt;">If you are highly organized, solutions-oriented, and excited to contribute to a mission-driven company making a difference in clinical research, we’d love to hear from you.</span></p> <p>&nbsp;</p> <p></p><div class="content-pay-transparency"><div class="pay-input"><div class="title">Remote Pay Range.</div><div class="pay-range"><span>$95,000</span><span class="divider">&mdash;</span><span>$115,000 USD</span></div></div></div><div class="content-conclusion"><p>&nbsp;</p> <div class="css-1hnm6b6"> <div class="css-6qub7p" data-automation-id="textSection"> <div> <div class="css-vr2o4s"> <div id="177" class="css-cx1qpg"> <div class="css-1b2vjjj" data-automation-id="richText"> <div class="css-1hnm6b6"> <div class="css-6qub7p" data-automation-id="textSection"> <div> <div class="css-vr2o4s"> <div id="180" class="css-cx1qpg"> <div class="css-1b2vjjj" data-automation-id="richText"> <p>&nbsp;</p> </div> </div> </div> </div> </div> </div> <div class="css-1hnm6b6"> <div class="css-6qub7p" data-automation-id="textSection"> <div> <div class="css-vr2o4s"> <div id="183" class="css-cx1qpg"> <div class="css-1b2vjjj" data-automation-id="richText"> <p><em>Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.&nbsp;</em></p> </div> </div> </div> </div> </div> </div> <p><em>Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.&nbsp;</em></p> </div> </div> </div> </div> </div> </div> <div class="css-1hnm6b6"> <div class="css-6qub7p" data-automation-id="textSection"> <h3 id="178" class="css-1uppmgb">Need Assistance?</h3> <div> <div class="css-vr2o4s"> <div id="180" class="css-cx1qpg"> <div class="css-1b2vjjj" data-automation-id="richText"> <p><em>Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact&nbsp;<span class="WOG1">recruiting@headlandsresearch.com for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.</span></em></p> </div> </div> </div> </div> </div> </div> <p>&nbsp;</p></div>