Corporate Administrative Manager

Allen + Shariff is an international MEP engineering firm providing consulting and design services in the United States and Mexico, and project management services in the Middle East. Our mission is to engineer an exceptional level of personal care and connection designed to help our clients, employees, and communities thrive. We have fun at work doing what we love to do and are proud to be certified as a “Great Place to Work.”

The Corporate Administrator is responsible for managing a range of administrative and financial functions that support the organization’s corporate operations. This position oversees business registrations and license renewals, administers employee benefit programs, processes bi-weekly payroll, manages accounts payable activities and assists with 401(k) audits and annual budgeting. The ideal candidate will demonstrate exceptional attention to detail, sound judgement, and a strong understanding of both administrative and financial processes within a corporate environment. This position is 30 hours per week with the possibility of full-time in the future, and the hourly rate is $29 - $38 depending on skills and experience.

Key Responsibilities:

• Coordinate and maintain all business registrations, state filings and license renewals to ensure continued compliance with applicable regulations.
• Serve as plan administrator for Fidelity Investments and Kelly Benefits. Assist with plan evaluations and benefit renewals, manage enrollment, termination, and changes to employee benefit plans, and serve as primary contact for vendor communications.
• Support annual open enrollment and serve as the primary contact for employee benefit inquiries.
• Process biweekly payroll, including posting payroll journal entries. Submit 401(k) and HSA contribution files. Work with consulting entities to ensure accuracy of submissions and mitigate any problems noted by staff.
• Process vendor invoices and employee reimbursements in accordance with company policies.
• Assist with preparation and coordination of annual 401k audit and compliance reporting.
• Support management in gathering data and documentation for budget preparation.

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Requirements

• Associate’s Degree preferred.
• At least 3 years of experience in corporate administration, payroll, or accounting.
• Working knowledge of payroll systems and benefit administration platforms.
• Prior exposure to Profit Sharing Plans and related retirement benefits preferred.

Benefits

• Medical Insurance
• Company contribution to Health Savings Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match