Data Entry / Administrative Assistant

Job Posting End Date

06-25-2026

Please note the job posting will close on the day before the posting end date.

Job Summary

Responsible for providing administrative support to the assigned facility and multiple business units within the service center. This onsite role in Niles supports daily office and operational needs, including timekeeping, expense reporting, spreadsheet maintenance, presentation creation, document processing, and communication support for the building. The position serves a facility supporting Southwest Michigan and parts of Northern Indiana and requires someone who can take the lead on communication for the site, work effectively with multiple stakeholders, and learn systems and processes quickly.

Job Description

What you’ll do:

Essential Job Functions & Tasks

• Perform basic, routine administrative duties under immediate supervision, following established procedures.
• Assist with document processing, filing, and retrieval of information in both hard copy and electronic formats.
• Support compilation of reports and gather information from other areas as needed.
• Enter data, perform calculations, and retrieve information using computer systems and office equipment.
• Support timekeeping and expense reporting across various systems.
• Create and update presentations, including PowerPoint materials.
• Maintain and manipulate spreadsheets, including pivot tables.
• Help document process improvement efforts and related administrative materials.
• Assist with new employee training and onboarding-related administrative support.
• Communicate effectively with coworkers, business units, and others supporting the facility.
• Take the lead on facility communications as needed.
• Answer telephone calls, take messages, and communicate via electronic mail in a clear, professional, and helpful manner.
• Receive and distribute incoming and outgoing mail.
• Provide customer-focused support and refer questions or issues appropriately when needed.
• Demonstrate initiative, strong problem-solving, and the ability to learn new tools, systems, and responsibilities quickly.
• Work collaboratively to support productivity across the department and facility.
• Be onsite in Niles, with limited flexibility to work from home during major weather events when needed.

What we’re looking for:

• High school diploma or GED

• 6-9 months of post-high school experience in learning and utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable.

Other preferences:

• Strong computer skills, including experience with Microsoft Office products, especially PowerPoint and Excel
• Experience with spreadsheet manipulation, including pivot tables
• Strong verbal and written communication skills
• Ability to organize data and processes effectively
• Good analytical and problem-solving skills
• Ability to work onsite and support a facility-based team
• Ability to handle multiple priorities and support multiple business units
• Comfortable working in a role that includes both administrative support and facility communication responsibilities
• Sedentary physical demand level

What you’ll get:

Base Salary from $46,049-$57,562/year.  In addition to competitive compensation, AEP offers a unique comprehensive benefits package that aims to support and enhance the overall well-being of our employees.

At AEP, we’re more than just an energy company — we’re a team of dedicated professionals committed to delivering safe, reliable, and innovative energy solutions. Guided by our mission to put the customer first, we strive to exceed expectations by listening, responding, and continuously improving the way we serve our communities. If you're passionate about making a meaningful impact and being part of a forward-thinking organization, this is the company for you!

#LI-Onsite

#AEPCareers

Compensation Data

Compensation Grade:

SP20-003

Compensation Range:

$22.14 - $27.67

The Physical Demand Level for this job is: S – Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently. (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.  

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It is hereby reaffirmed that it is the policy of American Electric Power (AEP) to provide Equal Employment Opportunity in all respects of the employer-employee relationship including recruiting, hiring, upgrading and promotion, conditions and privileges of employment, company sponsored training programs, educational assistance, social and recreational programs, compensation, benefits, transfers, discipline, layoffs and termination of employment to all employees and applicants without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, veteran or military status, disability, genetic information, or any other basis prohibited by applicable law. When required by law, we might record certain information or applicants for employment may be invited to voluntarily disclose protected characteristics.