Data Entry Email Processor

Job Title: Data Entry Email Processor

About the Role

Invicta Software is seeking a detail-oriented and efficient Data Entry Email Processor to join our team. This role is vital in ensuring accurate and timely processing of email communications and data entry tasks that support our business operations.

If you thrive in a fast-paced environment, have a keen eye for detail, and enjoy working with data, this position offers an exciting opportunity to contribute to our company’s success.

Key Objectives

• Accurately process incoming emails and extract relevant data for entry into company systems.

• Maintain data integrity and ensure timely updates to databases and records.

• Support cross-functional teams by managing email workflows and related administrative tasks.

Responsibilities

• Review and process large volumes of emails, extracting required information efficiently and accurately.

• Enter data into internal databases, spreadsheets, or software platforms following company guidelines.

• Verify data accuracy and resolve discrepancies as they arise.

• Maintain organized records of processed emails and data entries for audit and reporting purposes.

• Collaborate with team members to ensure smooth workflow and timely completion of tasks.

• Identify process improvements and communicate suggestions to management.

• Adhere to company policies regarding data privacy and confidentiality.

Requirements

• Proven experience in data entry, email processing, or a related administrative role.

• Strong attention to detail with excellent organizational skills.

• Proficiency in using email clients (e.g., Outlook, Gmail) and data entry software.

• Basic knowledge of Microsoft Office Suite, especially Excel.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Effective communication skills, both written and verbal.

• High level of discretion and commitment to maintaining confidentiality.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.

• Previous experience in a data-centric or administrative role is highly desirable.

• Familiarity with CRM or database management systems is a plus.

Benefits

• Competitive salary with performance-based incentives.

• Comprehensive health, dental, and vision insurance plans.

• Opportunities for professional development and career growth.

• Supportive and collaborative work environment.

• Flexible work arrangements and paid time off.