Senior/Lead Document Controller

Key Responsibilities

• Establish and maintain document control systems for projects.
• Receive, register, track, and distribute incoming and outgoing project documents.
• Ensure all documents are correctly numbered, formatted, approved, and filed according to company procedures.
• Maintain electronic and hard-copy document management systems.
• Monitor document revisions and ensure only the latest approved versions are available for use.
• Coordinate document submissions between clients, consultants, contractors, and project teams.
• Prepare document transmittals and maintain distribution records.
• Track engineering drawings, technical reports, specifications, calculations, and correspondence.
• Generate document control reports and status updates for project managers.
• Archive completed project documentation and maintain records for future reference.
• Support compliance with ISO standards, quality assurance procedures, and client documentation requirements.
• Conduct periodic audits of document control processes and records.
• Ensure confidentiality, security, and integrity of project information.
• Assist project teams with document retrieval and information management.
• Maintain document registers, master lists, and project databases.
• Coordinate with multidisciplinary engineering teams to ensure timely document review and approval workflows.

Minimum Requirements

• Experience gained within an engineering and projects environment. 
• Proficiency in document management systems (DMS), EDMS, SharePoint, Aconex, Asite, or similar platforms.
• Strong knowledge of document control procedures and quality management systems.
• Excellent organisational and record-keeping skills.
• Strong communication and coordination abilities.
• Advanced knowledge of Microsoft Office applications.
• Ability to manage multiple projects and meet deadlines.