Document Management Specialist

Falls Church3mo ago

About the role

Document Management Specialist    Location: Falls Church, VA  Work Arrangement: Onsite  Type: Full-Time  Clearance: Public Trust   Travel: Up to 10%  Status: Contingent Upon Award    Company Overview:  Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors. We’re trusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions. Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies.    Job Summary:  We are seeking a highly motivated and effective Document Management Specialist to support the Armed Services Blood Program (ASBP) Business Management Support Services contract. The Document Management Specialist will execute and oversee day-to-day records and information management for ASBP, ensuring all official records are properly created, maintained, stored, transferred, and dispositioned in accordance with DHA and NARA requirements. This role will manage electronic and hard-copy filing systems, prepare and submit file plans, support record freezes and audits, coordinate records transfers, and provide compliance guidance to staff to ensure ASBP maintains audit-ready, defensible, and well-governed records throughout the contract lifecycle.    Responsibilities and Duties:  <ul> <li data-leveltext="•" data-font="Arial" data-listid="22" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Maintain official electronic and hard-copy records in DHA systems, including the Electronic File System (EFS) and Records Management Storage Tracking (RMST) system. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="22" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Prepare and submit annual file plans to the Component Records Management Officer (CRMO) for approval. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="22" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1">Ensure official file stations and records are properly labeled, organized, and maintained. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="22" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1">Box, inventory, and transfer inactive records to Federal Records Centers (FRC) in accordance with approved schedules. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="22" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1">Support record freezes, record searches, and official responses to records management inquiries. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="22" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1">Ensure all digitization activities comply with NARA standards and DHA guidance. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="22" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1">Participate in annual records management reviews and implement corrective actions as required. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="22" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="8" data-aria-level="1">Track and report any unauthorized destruction, damage, or removal of records in accordance with DHA procedures. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="22" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="9" data-aria-level="1">Provide guidance to ASBP staff on records management policies, procedures, and best practices. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="22" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="10" data-aria-level="1">Maintain documentation and audit trails supporting records compliance and lifecycle management. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="22" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="11" data-aria-level="1">Support transition activities by ensuring orderly transfer and documentation of records and files. </li> </ul>   Qualifications and Skills:  <ul> <li data-leveltext="•" data-font="Arial" data-listid="16" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Minimum education: Bachelor’s degree in in records management, information management, library science, or administration.  </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="16" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Minimum of three (3) years of experience in records, document management, or information governance. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="16" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1">Familiarity with Federal records management or NARA requirements is strongly preferred. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="16" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1">Experience working with electronic records systems and structured filing environments. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="16" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1">Strong attention to detail, organization, and compliance-oriented mindset. </li> </ul> <ul> <li data-leveltext="•" data-font="Arial" data-listid="16" data-list-defn-props="{"335552541":1,"335559685":360,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1">Ability to manage sensitive information and work in a regulated Federal environment.  </li> </ul>   Benefits and Perks:  <ul> <li data-leveltext="•" data-font="" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":450,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1">Medical, Vision, and Dental Plans </li> </ul> <ul> <li data-leveltext="•" data-font="" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":450,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1">Paid Holiday and Personal Time Off </li> </ul> <ul> <li data-leveltext="•" data-font="" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":450,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1">401K plan </li> </ul> <ul> <li data-leveltext="•" data-font="" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":450,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1">Short-term disability, Long-term, and Life Insurance </li> </ul> <ul> <li data-leveltext="•" data-font="" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":450,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1">Education and Training Assistance Program </li> </ul> <ul> <li data-leveltext="•" data-font="" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":450,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1">Incentive Plans and Referral Bonuses </li> </ul> <ul> <li data-leveltext="•" data-font="" data-listid="4" data-list-defn-props="{"335552541":1,"335559685":450,"335559991":360,"469769242":[8226],"469777803":"left","469777804":"•","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1">Employee Assistance Programs </li> </ul>   Kymber Consulting Group, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law

Perks & benefits

401k
Dental Insurance
Paid Time Off

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