eCommerce Executive Assistant (Etsy) - Freelance, Remote

The Impact you’ll make

• Check daily inbox and manage emails.
• Schedule and coordinate meetings, confirming logistics and preparing background information.

• Create Facebook Marketplace listings for computers and monitors.
• Upload new product images to Etsy listings and ensure they are live.
• Update shipping prices in HubSpot based on the latest supplier pricing sheet.

• Reorder packing materials, checking current stock before ordering.
• Source from existing suppliers or find alternatives if needed.

• Maintain the operations manual in Notion, logging product changes and policy updates.
• Attend meetings, take notes, and distribute next steps with task owners and deadlines.

• Coordinate cleaning supply reorders for both apartment and office.
• Handle personal scheduling and logistics, ensuring all appointments and follow-ups are managed.

Skills, Knowledge and Expertise

• Hands-on Etsy experience managing product listings and images (no minimum years required).
• Prior Executive Assistant experience supporting a founder/CEO with proven daily prioritization and verbal check-ins.
• Excellent English communication skills (spoken and written); energetic, proactive, and personable on calls.

• Resourceful problem-solving, strong common sense, and bias to action; you anticipate needs and remove blockers.
• Tech-savvy with an automation mindset; comfortable using tools like ChatGPT to streamline repeatable tasks.
• Meticulous attention to detail and quality—“craftsmanship above all else.”
• Calm under pressure with excellent task prioritization and follow-through across competing deadlines.
• eCommerce fluency beyond Etsy is a plus (WooCommerce, Facebook Marketplace, ShipStation, QuickBooks).

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You love being a true right hand—comfortable jumping on calls, setting the day’s priorities, and pushing work forward without hand-holding.
• You thrive in a fast-moving, craftsmanship-driven environment and take pride in accuracy and presentation.
• You bring delight to customer interactions and communicate with energy, warmth, and clarity.
• You’re equally happy handling high-level coordination and hands-on details (from shipping prices to supplier calls to personal logistics).

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday–Friday, 8:00 am–5:00 pm EST

• $7 per hour
• No benefits package included

Benefits