Event Coordinator - Future Opportunity

Mosaic is a leading North American Integrated Agency, specialized in connecting with consumers through Experiential Marketing, Sales & Merchandising, and Shopper Marketing. At Mosaic, we are never satisfied with the status quo and are in constant search for new ideas and new ways to help our clients build their brands amidst the evolving dynamics of empowered consumers and leveraging new technologies.

As an Events Coordinator you will have the opportunity to gain hands on marketing and events experience designing and producing events and conferences for top Global clients such as Rogers, Shopify, Facebook, Google and more.

You will provide general support for the events team in the planning, production and execution phases or project. You will also strategically manage teams of event staff to deliver on event objectives. You will receive in-depth and comprehensive training, providing you with the necessary skills to successfully contribute to projects and manage an onsite events team. You will gain experience working directly with clients as you support the Event Managers and Event Producers with project deliverables. This is a dynamic, fast-paced working environment with lots of opportunity for growth and development.

Responsibilities:

• Coordinate logistical elements of national and regional events

• Manage relationships with vendors including vendor sourcing through to production

• Support with internal processes such as purchase orders creation, payment tracking, and hiring candidates for events

• Contribute to client face-to-face and virtual meeting by preparing materials, take notes, etc.

• Update project plans, manage project requests and track progress including budget, timelines and deliverable status

• Conduct research on venues, service vendors, promotional items and provide recommendations

• Assist with on-site set up and tear down of events

• Coaching and providing feedback to brand ambassadors & event staff hired to support with event execution

• Building trust and respect amongst the team

• Support with the management of budgets for projects

 

You are a great fit for this role if:

• You have the ability to manage multiple priorities; follow tasks outlined to you on a program critical path, maintain a weekly task list, keep high volume of tasks on track while managing a team of brand ambassadors.

• Proactively identify problems and develop solutions within guidelines of a program. Anticipate problems and solutions.

• You are a self-starter with the ability to deliver in an environment of change and thrive in a dynamic, fast-paced work environment

• You are an outcome focused, team player who takes ownership of tasks you are given, whether they are large or

• Collaborative team players with superior influencing skills, who build relationships easily across various stakeholder groups to move initiatives forward

 

• Unlimited access to a reliable vehicle and a valid Driver’s License is a MUST

• 1-3 years of Event Planning experience

• Strong written and verbal communication skills

• Strong organization skills

• Strong team building and leadership skills

• Previous experience as a Brand Ambassador/Onsite event staff is an asset

• Must be familiar with Microsoft Office; specifically Excel.

• Strong time management skills. Ability to manage time effectively is a must.

• Regular physical activity may be required. I.E Setting up promotional material