Event Executive

<h2>We are looking for a proactive and detail-oriented Event Executive to manage end-to-end event planning and execution. This role involves translating client briefs into well-executed event experiences, coordinating closely with internal teams and vendors, and ensuring smooth on-ground delivery. You will play a key role in delivering events that align with brand objectives and provide a strong experience for attendees.</h2> <h2><strong>What You'll Do</strong><span style="text-decoration: underline;"><br></span></h2> <p><span style="text-decoration: underline;">Event Pre-Planning and Coordination</span></p> <ul> <li>&nbsp;Ability to comprehend client briefs, identify key objectives, and align event planning with client expectations.</li> <li>Develop creative event ideas that match brand identity and objectives, ensuring a seamless experience for attendees.</li> <li>Establish a structured event timeline, delegate responsibilities effectively, and ensure smooth coordination among internal teams.</li> </ul> <p><span style="text-decoration: underline;">Vendor Management</span></p> <ul> <li>Liaising with Vendors on Brief: Effectively communicate event requirements, including design, setup, and logistical needs, ensuring vendors fully understand expectations.</li> <li>Quotation &amp; Negotiation: Source quotations from multiple vendors, compare pricing and services, and negotiate for cost-effective yet high-quality solutions.</li> <li>Vendor Coordination: Oversee vendor deliverables, ensure timely execution, and troubleshoot any last-minute challenges to maintain event quality.</li> <li>On-Site Supervision: Ensure vendors execute their tasks as per agreed timelines and quality standards, addressing any issues in real time.</li> </ul> <p><span style="text-decoration: underline;">Event Management</span></p> <ul> <li>On-Ground Execution: Oversee event setup, manage timelines, and ensure smooth event flow, adhering to planned objectives and brand guidelines.</li> <li>Crisis Management: Identify potential risks and respond effectively to any on-site issues to minimize disruptions.</li> <li>Stakeholder Coordination: Ensure seamless communication between clients, vendors, and internal teams to maintain event alignment.</li> <li>Guest &amp; Experience Management: Oversee attendee experience, ensuring hospitality, engagement, and brand messaging are well executed.</li> </ul> <p><span style="text-decoration: underline;">Post-Event</span></p> <ul> <li>Event Wrap-Up &amp; Reporting: Ensure proper event closure, including dismantling, return of materials, and budget reconciliation.</li> <li>Post-Event Analysis: Gather feedback from stakeholders, assess event success, and identify areas for improvement.</li> <li>Documentation &amp; Learnings: Compile an event report detailing key takeaways, challenges, and recommendations for future events.<br><br></li> </ul> <h2><strong>Who You Are</strong></h2> <ul> <li>Bachelor’s degree in any discipline.</li> <li>Fluent in English, written and spoken.&nbsp;</li> <li>1 to 2 years of experience in Marketing / Advertising.&nbsp;</li> <li>Target and result-oriented mind with a passion for working independently.</li> <li>Well-organized, responsible, and occupied with problem-solving skills.&nbsp;</li> <li>Creative, detail-oriented with the ability to take initiative, prioritize, and multitask.&nbsp;<br><br></li> </ul> <h2><strong>Why You'll Love It</strong></h2> <ul> <li><span style="color: rgb(35, 111, 161);">A<span style="color: rgb(53, 152, 219);">d</span></span><span style="color: rgb(0, 0, 0);"><span style="color: rgb(132, 63, 161);">v</span><span style="color: rgb(185, 106, 217);">a</span><span style="color: rgb(186, 55, 42);">n</span><span style="color: rgb(224, 62, 45);">c</span><span style="color: rgb(230, 126, 35);">e</span><span style="color: rgb(241, 196, 15);">d</span> <span style="color: rgb(22, 145, 121);">A</span></span><span style="color: rgb(45, 194, 107);">I</span> tools for all positions</li> <li>Creative office at XXXX</li> <li>Competitive Salary</li> <li>Performance Review (2 times per year)</li> <li>Annual Performance Bonus</li> <li>Annual Paid Leave</li> <li>Marriage, Compassionate, and Parental Leaves&nbsp;</li> <li>Health Insurance</li> <li>Social Security</li> <li>Monthly, Quarterly, Annual MVP Awards (prizes up to 8,000USD)</li> </ul>