Event Manager, B2B

Mosaic is a leading North American Integrated Agency, specialized in connecting with consumers through Experiential Marketing, Sales & Merchandising, and Shopper Marketing. At Mosaic, we use our creativity as competitive advantage to effectively drive commerce and conversion at the speed of culture. As an agency with a rich and diverse client roster, we leverage our extensive internal network to build custom solutions to our clients’ business challenges. Mosaic is looking for an Event Manager, B2B to join our team.

As an Event Manager, you will play both a lead and support role in the planning, production and execution phases of regional and national events within the portfolio. You will work alongside a team comprised of Event Directors and Producers. You’ll also have an opportunity to manage Event Coordinators to collectively deliver on event objectives and project deliverables.  

Your primary responsibilities will include:

• Coordinate logistical elements of strategic corporate events, conferences, business meetings, and more
• Manage relationships with vendors including vendor sourcing through to production 
• Work in collaboration with team members to contribute to overall event experience design
• Influence client relationships; contribute to client face-to-face and virtual meetings and execute projects that meet client business objectives 
• Support with internal processes such as purchase orders creation, payment tracking, and hiring candidates for events
• Support and build positive relationships with clients, internal stakeholders an teams, partner agencies, and our external supplier and industry partners.
• Create documents to manage and organize project elements and deliverables
• Conduct research on venues and manage relationships with production vendors
• Work within a project budget to achieve production objectives
• Assist with on-site set up and tear down of events 
• Contribute to the development of reports post-show
• Manage and coach Event Coordinator to complete project deliverables

 

You are a great fit for this role if:

• You are a self-starter and you thrive in a dynamic, fast-paced work environment
• You have the ability to manage multiple priorities and you strive to over-deliver
• You proactively identify problems and develop solutions within guidelines of a program. Anticipate problems and solution
• You are an outcome-focused, team player who takes ownership of tasks you are given, whether they are large or small
• You are passionate about events, and you are keen to sharpen your skillset in event production!
• You have a positive attitude and welcome new challenges

Experience, skills and job requirements:

• 3-5 years of Event Planning experience; Event planning specific to commercial audiences is an asset
• Experience in producing large scale experiences and events 
• Ability to manage multiple projects with demonstrated ability to think and plan ahead
• Excellent client service and customer service experience
• Highly motivated and proactive, anticipating the next steps and moving them forward without intervention
• Highly organized, detail orientated, able to manage workflow in an efficient and effective manner
• Strong team building and leadership skills
• Must be familiar with Microsoft Office; PowerPoint and Excel in particular
• Strong time management skills. Ability to manage time effectively is a must