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About the role
<p><span style="text-decoration: underline;"><strong><span data-contrast="auto">Events Coordinator</span></strong><span data-ccp-props="{}"> </span></span></p>
<p><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="auto">Location: </span></strong><span data-contrast="auto">Alexandria, VA (NSF Headquarters)</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><strong><span data-contrast="auto">Work Arrangement: </span></strong><span data-contrast="auto">On-Site</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><strong><span data-contrast="auto">Type: </span></strong><span data-contrast="auto">Full-Time</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><strong><span data-contrast="auto">Clearance: </span></strong><span data-contrast="auto">Public Trust </span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><strong><span data-contrast="auto">Travel: </span></strong><span data-contrast="auto">Occasional travel may be required for national and international events</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><strong><span data-contrast="auto">Status: </span></strong><span data-contrast="auto">Contingent Upon Award</span><span data-ccp-props="{"335551550":6,"335551620":6,"335559738":105,"335559739":150}"> </span></p>
<p><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="auto">Company Overview:</span></strong><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></p>
<p><span data-contrast="auto">Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors. We’re trusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions. Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></p>
<p><span data-ccp-props="{}"> </span></p>
<p><strong><span data-contrast="auto">Job Summary:</span></strong><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></p>
<p><span data-contrast="auto">We are seeking a highly motivated and detail-oriented Event Coordinator to support the National Science Foundation’s Office of Legislative and Public Affairs (OLPA). The Event Coordinator will assist in the planning, coordination, and execution of high-profile events, conferences, exhibits, and outreach activities that support NSF’s stakeholder engagement and public affairs initiatives.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></p>
<p><span data-contrast="auto">This role requires strong organizational, logistical coordination, and communication skills to support the successful execution of multiple events and outreach activities. The Event Coordinator will assist with event logistics, coordinate with vendors and venues, manage event materials and registration processes, and provide on-site support to ensure all logistical, technical, and operational requirements are executed smoothly.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></p>
<p><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></p>
<p><strong><span data-contrast="auto">Responsibilities and Duties:</span></strong><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Support OLPA outreach initiatives by assisting with event planning, coordination, logistics management, and documentation activities for conferences, meetings, exhibits, and stakeholder engagement events.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Assist in developing and maintaining event schedules, logistics plans, event checklists, and run-of-show materials to support the planning and execution of internal and external events.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Coordinate venue requirements, event technology, signage, invitations, registration systems, and event materials to ensure alignment with event objectives and stakeholder expectations.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Track event logistics, inventory requirements, shipping activities, and vendor coordination to ensure timely delivery of materials and successful event execution.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Support implementation of event plans for conferences, trade shows, expos, and outreach initiatives, including assisting with event setup, on-site coordination, and breakdown activities.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Assist with maintaining event planning documentation, operational procedures, exhibit management processes, and outreach resource inventories.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Support coordination of speakers, moderators, attendees, and external partners, including managing RSVP lists, registration systems, and event communications.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="8" data-aria-level="1"><span data-contrast="auto">Collaborate with communications staff, outreach teams, digital media staff, vendors, and external stakeholders to support successful event delivery.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="9" data-aria-level="1"><span data-contrast="auto">Provide on-site event support to ensure smooth event operations, including coordinating logistics with venue staff and vendors.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="10" data-aria-level="1"><span data-contrast="auto">Ensure event materials and activities comply with applicable Federal communication requirements, including Section 508 accessibility standards, NSF branding requirements, and federal event management guidelines. </span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="11" data-aria-level="1"><span data-contrast="auto">These duties directly support OLPA’s mission to engage stakeholders, communicate NSF priorities, and deliver high-quality outreach events and public engagement activities.</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<p><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></p>
<p><strong><span data-contrast="auto">Qualifications and Skills:</span></strong><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":480}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Minimum education: Bachelor’s degree or higher in Event Management, Communications, Public Relations, Marketing, Business Administration, or a related field. In lieu of a degree, a minimum of three (3) years of relevant experience supporting event coordination, outreach activities, or program support may be considered.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Minimum experience: Five (5) years of professional experience supporting conferences, trade shows, exhibits, or large-scale events, preferably supporting federal agencies, scientific organizations, or public-facing programs. </span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Demonstrated ability to coordinate and support multiple events simultaneously, including venue coordination, logistics planning, vendor coordination, and exhibit support.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Strong written and verbal communication skills, including the ability to prepare event checklists, logistics documentation, event reports, and meeting summaries.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Experience supporting event logistics and shipping coordination, including direct-to-site shipping, warehouse coordination, equipment management, and tracking of event materials and outreach inventory.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Proficiency with Microsoft Office 365 applications, including Excel, Word, PowerPoint, Teams, and SharePoint for planning, reporting, and coordination activities.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Experience using event coordination tools and project tracking systems to support planning timelines, logistics tracking, and deliverable management.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="8" data-aria-level="1"><span data-contrast="auto">Experience coordinating with trade exposition companies, vendors, and venue staff to support exhibit setup, event logistics, and booth operations.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="9" data-aria-level="1"><span data-contrast="auto">Ability to collaborate with multidisciplinary teams, including communications staff, outreach teams, vendors, and government stakeholders.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="10" data-aria-level="1"><strong><em><span data-contrast="auto">Preferred:</span></em></strong><span data-contrast="auto"> Experience with Adobe Creative Cloud applications, event registration platforms, and knowledge of federal accessibility requirements such as Section 508 compliance and federal communication standards.</span><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":360}"> </span></li>
</ul>
<p> </p>
<p><strong><span data-contrast="auto">Benefits and Perks:</span></strong><span data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559740":480}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Medical, Vision, and Dental Plans</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Paid Holiday and Personal Time Off</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">401K plan</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><span data-contrast="auto">Short-term disability, Long-term, and Life Insurance</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><span data-contrast="auto">Education and Training Assistance Program</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="6" data-aria-level="1"><span data-contrast="auto">Incentive Plans and Referral Bonuses</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":810,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="7" data-aria-level="1"><span data-contrast="auto">Employee Assistance Programs</span><span data-ccp-props="{"134233279":true,"201341983":0,"335551550":6,"335551620":6,"335559685":806,"335559738":100,"335559739":100,"335559740":360}"> </span></li>
</ul>
<p> </p>
<p><strong><em><span data-contrast="auto">Kymber Consulting Group, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law</span></em></strong><span data-ccp-props="{"335551550":6,"335551620":6}"> </span></p>
<p> </p>
Perks & benefits
- 401k
- Dental Insurance
- Paid Time Off
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