Executive Assistant

About David AI

David AI is the first audio data research company. We bring an R&D approach to data–developing datasets with the same rigor AI labs bring to models. Our mission is to bring AI into the real world, and we believe audio is the gateway. Speech is versatile, accessible, and human—it fits naturally into everyday life. As audio AI advances and new use cases emerge, high-quality training data is the bottleneck. This is where David AI comes in.

David AI was founded in 2024 by a team of former Scale AI engineers and operators. In less than a year, we’ve brought on most FAANG companies and AI labs as customers. We recently raised a $50M Series B from Meritech, NVIDIA, Jack Altman (Alt Capital), Amplify Partners, First Round Capital and other Tier 1 investors.

Our team is sharp, humble, ambitious, and tight-knit. We’re looking for the best research, engineering, product, and operations minds to join us on our mission to push the frontier of audio AI.

About our Office of the CEO team

From our CEO, Tomer:

You’ll support me in helping grow David AI - working with customers, teams across the company, and our investors. You’ll be a strategic partner and force-multiplier - in the room for big decisions, seeing how the whole business operates, and having a direct hand in shaping where we go next.

About the Executive Assistant role

As an Executive Assistant at David AI, you'll largely support our CEO and internal teams by owning calendars, communications, travel, and the day-to-day operations of the office. Beyond that, you’ll take on cross-functional projects and team experiences, helping keep things organized, moving quickly, and running smoothly as we scale.

In this role, you will

• Plan and execute team events, offsites, and in-office experiences.

• Own communications both to and from our CEO, knowing when to escalate or handle on your own.

• Support ad hoc projects across recruiting, legal, finance and business operations.

• Own complex calendar management, prioritization, and scheduling for internal and external teams.

• Manage travel planning and logistics, ensuring smooth execution for those on our team + prospective candidates.

• Run day-to-day office operations, including managing vendors, supplies, and maintaining a high-functioning workspace.

Your background looks like

• 3+ years of experience in an Executive Assistant, Office Manager, or similar role.

• Highly organized with strong attention to detail.

• Excellent communicator, both written and verbal.

• Strong judgment; you know when to escalate and when to act independently.

• Comfortable operating in ambiguity and moving quickly.

• Discreet and trustworthy with sensitive information.

• Proactive and resourceful, you don’t wait for instructions when it comes to getting the job done.

Bonus points if you have

• Prior experience in a similar role at a startup.

Benefits

• Unlimited PTO.

• Top-notch health, dental, and vision coverage with 100% coverage for most plans.

• FSA & HSA access.

• 401k access.

• Meals 2x daily through DoorDash + snacks and beverages available at the office.

• Unlimited company-sponsored Barry’s classes.