Executive Assistant

Company Overview:

Role:

Key Responsibilities:

• Manage calendar and schedules
  • Manage the CPTO and VP of Engineering’s complex calendars, scheduling appointments and meetings
  • Coordinate with internal and external contacts to arrange each leader’s commitments
  • Prioritize and resolve scheduling conflicts
• Handle communication with cross-functional teams and external partners
  • Handle correspondence on behalf of the executives, including emails, Slack, sync requests, and scheduling coordination
  • Act as a liaison between the CPTO, VP of Engineering, and other executives, board members, and external partners
  •  Screen and prioritize incoming communications
• Coordinate Business Meetings & Travel
  • Arrange travel itineraries, including transportation, accommodations, and agendas
  • Prepare necessary documents for board, executive, and team meetings
  • Cross-colaborate with other EAs to plan offsites and set up co-working spaces as we scale.
• Administrative Support
  • Prepare reports, presentations, and other documents
  • Manage and maintain records
• Build culture
  • Support team offsites and company events
  • Oversee and assist with special projects as assigned

Qualifications/Skills:

• 5+ years of experience as an Executive Assistant, preferably supporting technical executive leaders in a fast-paced or start-up environment.
• Exceptional organizational skills with proven ability to manage multiple priorities under pressure.
• Strong written and verbal communication skills, with attention to detail.
• High emotional intelligence & discretion.
• Proficiency in Google Workspace, Slack, Zoom, and other productivity tools.
• Google Calendar mastery
• Ability to work independently, anticipate needs, and solve problems quickly.

To be a strong fit, you embody our Core Values:

• Ruthless Prioritization: 
  • We don’t let perfect get in the way of progress.
  • We move quickly to drive value, not perfection.
  • We prioritize what drives impact.
  • We never compromise on standards of excellence.
• Member-First, Always: 
  • We design and deliver like we’re caring for someone we love.
  • We create clear, actionable, human experiences.
  • We prioritize responsiveness, peace of mind, and outcomes.
  • We empower members with truth, clarity, and care.
• One Team, Moving Fast:
  • We are aligned in purpose, prioritization, and speed.
  • We gather diverse perspectives to make informed decisions.
  • We clear paths for each other and move fast together.
  • We communicate clearly and respectfully, rallying around shared goals.
• Radical Ownership, Relentless Execution:
  • We don’t just ship—we own outcomes and drive results.
  • We act with urgency and precision.
  • We anticipate, initiate, and follow through.
  • We meet challenges with grit and pragmatism.
  • We embrace new tech to deliver better outcomes.
• Mission Over Ego: 
  • We are ruthlessly aligned to our mission—and leave ego at the door.
  • We disagree and commit.
  • We don't tolerate politics or withholding information.
  • We operate with honesty, transparency, and respect.
• Sustained Integrity in Every Detail:
  • We earn trust by obsessing over accuracy, quality, and clarity in everything we do.
  • We prioritize clinical precision—data must be right.
  • We sweat the details because outcomes depend on them.

Why You'll Love Working With Us: