Executive Assistant

• Manage the Chairman’s calendar, appointments, commitments, and priority planning across business and personal matters
• Coordinate and schedule internal and external meetings, ensuring all necessary preparations are completed in advance
• Prepare meeting agendas, record key action points, and ensure timely follow-up and closure of assigned tasks
• Manage communications on behalf of the Chairman, including screening calls, emails, and correspondence, and responding or escalating as appropriate
• Track daily activities, commitments, and action items, ensuring deadlines are met and deliverables are completed

• Assign responsibilities, establish timelines, and proactively follow up with stakeholders to ensure execution and accountability
• Coordinate with internal departments, external partners, consultants, vendors, and service providers to facilitate smooth operations
• Monitor ongoing projects and initiatives, providing regular status updates and ensuring timely completion

• Manage all aspects of executive travel, including flights, accommodation, ground transportation, visa arrangements, and detailed itineraries
• Organize corporate events, meetings and special engagements
• Ensure all logistics are handled efficiently and professionally

• Handle highly confidential information, documents, and communications with discretion and professionalism
• Maintain organized records and efficient document management systems

Requirements

• 5–8 years of experience as an Executive Assistant or Personal Assistant supporting a Chairman, CEO, Founder, or Senior Executive in a fast-paced environment.
• Strong understanding of the UAE business environment, local service providers, executive support services, and business culture.
• Valid UAE driving license and confidence in driving across the UAE is preferred.
• Excellent command of English, both written and spoken.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint etc.
• Strong organizational, planning, and multitasking abilities with exceptional attention to detail.
• Demonstrated ability to exercise sound judgement, maintain confidentiality, and handle sensitive matters with discretion.
• Flexible to work outside standard business hours when required by the Chairman’s schedule.
• Available to respond promptly to urgent and time-sensitive matters, including weekends and public holidays when business-critical.
• Strong problem-solving skills, ownership mindset, and ability to work independently with minimal supervision.
• Fluent in English & Hindi.