Executive Assistant

<div class="content-intro"><p><strong>About Moment Energy</strong></p> <p><span style="font-weight: 400;">Independent energy is here. Help us deploy it.</span></p> <p><span style="font-weight: 400;">Energy should be free.&nbsp; Free from aging grids, fragile supply chains, and unnecessary extraction. At Moment Energy, we’re building a world where clean power is abundant, affordable, and uninterrupted for everyone.</span></p> <p><span style="font-weight: 400;">The world doesn’t need another promise about energy; it needs proof that a freer future is possible. Moment Energy is the pragmatic liberator of power, the only company certified to turn the largest untapped energy supply into independent energy.</span></p> <p><span style="font-weight: 400;">Now is the moment. While the industry scraps millions of batteries with decades of life left, we put them to work by repurposing large-format batteries into advanced battery energy storage systems that deliver real-world impact.</span></p> <p><span style="font-weight: 400;">We were told second-life batteries would never be safe enough or scalable enough. We didn’t argue, we engineered the solution. Today, Moment Energy delivers 5x the energy density and holds the certifications required to deploy energy independence at scale.</span></p> <p><strong>Now is the moment. Join us.</strong></p></div><p><span style="font-size: 12pt;"><strong>The Opportunity</strong></span></p> <p><span style="font-weight: 400; font-size: 12pt;">The Executive Assistant will play a critical role in supporting Moment Energy’s Chief Product Officer (CPO), who leads our Sales, Business Development, and Marketing efforts. This role is ideal for someone who thrives in a fast-paced environment and enjoys helping senior leaders stay organized, focused, and effective.</span></p> <p><span style="font-weight: 400; font-size: 12pt;">The ideal candidate has outstanding interpersonal skills, a positive can-do attitude, strong initiative, sound judgment, and the ability to manage confidential information with discretion. This role requires someone who can juggle multiple priorities, communicate across teams, and ensure that key commercial initiatives stay organized and on track. Critical thinking skills are crucial for this role!&nbsp; If you need to be hand-held and given detailed instructions to get tasks done, this is not the job for you.&nbsp;</span></p> <p><span style="font-weight: 400; font-size: 12pt;">This is a highly visible position that offers exposure to strategic business conversations, external partnerships, and the operational side of scaling a clean energy company.&nbsp;&nbsp;</span></p> <p><span style="font-size: 12pt;"><strong>Responsibilities and Duties</strong></span></p> <p><span style="font-size: 12pt;"><strong>Executive Support</strong></span></p> <ul> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Provide high-level administrative support to the Chief Product Officer and VP of Business Development.&nbsp;</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Manage complex calendars, schedule internal and external meetings, and coordinate meeting logistics.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Prepare meeting agendas, capture notes, and track follow-up actions.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Coordinate domestic and international travel arrangements as required.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Prepare and submit expense reports on behalf of the CPO and VP.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Support logistics for visitors, partners, or events involving the executive team when required.</span></li> </ul> <p><span style="font-size: 12pt;"><strong>Commercial &amp; Strategic Support</strong></span></p> <ul> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Assist with preparation of presentations, reports, and materials for customers, partners, and internal leadership meetings.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Support organization of sales, business development, and marketing initiatives by tracking priorities, timelines, and deliverables.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Assist with preparing investor or partner updates related to commercial growth and partnerships.</span></li> </ul> <p><span style="font-size: 12pt;"><strong>Cross-Functional Coordination</strong></span></p> <ul> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Act as a liaison between Sales, Business Development, Marketing, and other internal teams to help ensure alignment and follow-through on key initiatives.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Coordinate internal meetings related to partnerships, customers, and go-to-market initiatives.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Help ensure important documents, presentations, and resources are organized and accessible.</span></li> </ul> <p><span style="font-size: 12pt;"><strong>Operations &amp; Administration</strong></span></p> <ul> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Create, edit, and organize documents such as reports, presentations, and research summaries.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Help track budgets, expenses, and key operational documents as needed.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Maintain organization of key business records and confidential documents.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Support organization of executive meetings, partner visits, and company events.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Assist with special projects and ad-hoc tasks as needed.</span></li> </ul> <p><span style="font-size: 12pt;"><strong>The Candidate</strong></span></p> <p><span style="font-size: 12pt;"><strong>We’re looking for individuals with the following traits, skills, and experiences:</strong></span></p> <ul> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Bachelor’s degree in Business, Communications, Marketing, or a related field.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">3+ years of experience supporting leadership teams.&nbsp;</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Exceptional written and verbal communication skills.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Highly organized and detail-oriented with strong time-management abilities.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Ability to manage multiple priorities in a fast-paced environment.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Comfortable working independently while collaborating with cross-functional teams.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Tech-savvy and familiar with tools such as Google Workspace, project management tools, and presentation software.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">Strong professionalism and ability to handle confidential information with discretion.</span></li> <li style="font-weight: 400; font-size: 12pt;"><span style="font-weight: 400; font-size: 12pt;">A proactive mindset with the ability to anticipate needs and solve problems before they arise.</span></li> </ul> <p>&nbsp;</p><div class="content-conclusion"><p><strong>Why join us?</strong></p> <ul> <li style="font-weight: 400;"><span style="font-weight: 400;">Today, we’re delivering 5x the energy density and have all the certifications needed to ship energy independence to the world.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Be part of a mission-driven company focused on creating sustainable energy solutions and making a positive impact on the world.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Collaborate closely with passionate co-founders and a team committed to innovation and excellence.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Contribute to building and scaling a company from the ground up, where your work will have a direct and meaningful impact.</span></li> <li style="font-weight: 400;"><span style="font-weight: 400;">Thrive in a workplace that values collaboration, wellness, and celebrating successes, with regular company socials, fitness sessions, and more.</span></li> </ul> <p>&nbsp;</p> <p><strong>We're a fast-paced and dynamic team.</strong></p> <p><span style="font-weight: 400;">Every day you'll be taking on a new challenge and learning something new. You'll take on a wide breadth of tasks and contribute to disrupting the battery industry. You'll be part of a tight-knit team that is working together to save the planet! Fun, health, and wellness are incorporated into our daily schedule and we encourage all our team members to bring innovative ideas to the table to create an interactive workplace.&nbsp;&nbsp;</span></p> <p>&nbsp;</p> <p><strong>Moment Energy Benefits Highlights </strong><em>(full time, permanent employees only)</em></p> <p><strong>Financial Growth:&nbsp;<span style="font-weight: 400;">Employee equity and a robust RRSP matching program.</span></strong></p> <p><strong>Comprehensive Health Coverage:</strong>&nbsp;Extended health, dental, and vision benefits for you and your dependents through Manulife.</p> <p><strong>Generous Time Off &amp; Flexibility:</strong>&nbsp; Paid time off plus a paid company closure between Christmas and New Year's, with a generous paid sick leave.</p> <p><strong>Vibrant Culture &amp; Perks:&nbsp;</strong>Open and collaborative office culture, frequent company socials and wellness programs (weekly yoga/fitness), and free EV charging on-site.</p> <p><strong>Company Dinner:</strong><span style="font-weight: 400;"><strong> </strong>Weekly Tuesday dinner provided by Moment Energy. We also have a generous supply of coffee and snacks for the office!&nbsp;</span></p> <p>&nbsp;</p> <p><strong>Our Commitments</strong></p> <p><span style="font-weight: 400;">Moment Energy is an equal-opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, including our work environment. We especially welcome applications from Indigenous peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.</span></p> <p><span style="font-weight: 400;">—---</span></p> <p><strong>Our Values</strong></p> <p><span style="font-weight: 400;">Our values are key to how we show up every day at Moment Energy! We keep them in the forefront of what we do, and they’re used everywhere. We refer to them when we have tough decisions to make, we give shoutouts based on living out these values, and we include them as part of our performance reviews.</span></p> <p><span style="font-weight: 400;">We have 5 core values and 1 foundational pillar (Safety is our Foundation) which lays the groundwork for everything we do.</span></p> <p><strong>Safety is our Foundation</strong></p> <p><span style="font-weight: 400;">We prioritize the safety of our products, customers, employees, and the general public above all else.&nbsp; From the workshop to the field, we maintain the highest standards for our batteries in testing manufacturing and deployment, and daily operations. Safety is not only about procedures—it is about vigilance, responsibility, and speaking up when something does not feel right.</span></p> <p><span style="font-weight: 400;">Safety is everyone's responsibility. We follow safety protocols, use proper equipment, and continuously improve our systems to prevent risks before they occur. If something is unsafe, we stop work and address it.</span></p> <p><span style="font-weight: 400;">Safety also means protecting our colleagues, customers, and communities by designing reliable products, maintaining safe workspaces, and ensuring our work is done carefully and responsibly.</span></p> <p><strong>We’re Building a Greener Future Together:&nbsp;</strong></p> <p><span style="font-weight: 400;">We infuse passion for our cleantech mission into every aspect of our work and incorporate fun into the workplace. We motivate one another, celebrate our successes and embrace eco-friendly practices to reduce our carbon footprint.</span></p> <p>&nbsp;</p> <p><strong>We Prioritize our Customer’s Needs:&nbsp;</strong></p> <p><span style="font-weight: 400;">We place our customers at the core of everything we do, ensuring that every decision considers their needs and aims to provide increased value to them. We provide reliable support for our customers, every step of the way.&nbsp;</span></p> <p>&nbsp;</p> <p><strong>We’re Open, Honest and Accountable:</strong></p> <p><span style="font-weight: 400;">We prioritize open and honest communication to foster mutual understanding, strengthen knowledge sharing, and reduce miscommunication within the team. We admit when we’ve made a mistake, and remedy our actions. We transparently communicate outcomes whether good, bad, or unexpected.&nbsp;</span></p> <p>&nbsp;</p> <p><strong>We Think and Act like Owners:</strong></p> <p><span style="font-weight: 400;">We’re self-starters that proactively embrace new challenges along with personal and collective ownership of responsibilities in the organization. We focus on growth, not titles, and we do what needs to be done.</span></p> <p>&nbsp;</p> <p><strong>We Treat Everyone with Respect:</strong></p> <p><span style="font-weight: 400;">We actively listen, share openly, and work together towards common goals. We treat one another with mutual respect to cultivate an inclusive environment where everyone feels accepted, supported, and heard. We keep an open mind and are willing to learn.</span></p></div>