Executive Assistant (Part Time)

<h1><span style="font-size: 12pt;"><strong>Executive Assistant (Part-Time)</strong></span></h1> <h1><span style="font-size: 12pt;"><strong>About Pursuit</strong></span></h1> <p><span style="font-size: 12pt;">Pursuit is a social impact organization building the future of economic mobility in the age of AI. For over a decade, we’ve transformed lives through immersive training programs that propel adults from low-income backgrounds - often without college degrees - into high-growth tech careers. Our graduates have already generated nearly $1 billion in lifetime wage gains.</span></p> <p><span style="font-size: 12pt;">Now, as AI reshapes every industry, Pursuit is evolving into an AI-native organization. We’re training AI-native talent, embedding AI into our operations, and building scalable software to extend our impact. From grassroots partnerships to national policy, we’re not just filling jobs—we’re rethinking how economic opportunity works at scale.</span></p> <h1><span style="font-size: 12pt;"><strong>About the Role</strong></span></h1> <p><span style="font-size: 12pt;">As Pursuit’s Part-Time Executive Assistant / Executive Operations Coordinator, you will support several members of our executive and leadership team and play a critical role in managing scheduling, coordination, and day-to-day executive operations across the organization. You will help ensure leaders are organized, meetings and priorities stay on track, and communication flows effectively across teams and external stakeholders.</span></p> <p><span style="font-size: 12pt;">This role will involve coordinating internal and external meetings, managing calendars, and supporting administrative workflows in a fast-paced environment. The ideal candidate is highly organized, proactive, resourceful, and comfortable managing multiple priorities simultaneously.</span></p> <p><span style="font-size: 12pt;">This is a part-time role requiring approximately 20–30 hours per week.</span></p> <h1><span style="font-size: 12pt;"><strong>About You</strong></span></h1> <ul> <li style="font-size: 12pt;"><span style="font-size: 12pt;">You have a strong attention to detail and exceptional organizational and communication skills</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">You are comfortable in a fast-paced and evolving environment</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">You are capable of quickly adjusting based on priorities</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">You love being resourceful and finding new ways to get the job done well</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">You enjoy supporting teams and helping leaders operate efficiently</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">You are proactive, dependable, and solutions-oriented</span></li> <li style="font-size: 12pt;"><span style="font-size: 12pt;">You enjoy working across different teams and functions within an organization</span></li> </ul> <h1><span style="font-size: 12pt;"><strong>Key Responsibilities</strong></span></h1> <h2><span style="font-size: 12pt;"><strong>Executive Calendar &amp; Scheduling Management</strong></span></h2> <p><span style="font-size: 12pt;">Manage calendars and scheduling for multiple members of the executive team</span></p> <p><span style="font-size: 12pt;">Coordinate internal and external meetings across various stakeholders and time zones</span></p> <p><span style="font-size: 12pt;">Proactively identify and resolve scheduling conflicts</span></p> <p><span style="font-size: 12pt;">Coordinate with external partners, clients, and assistants to schedule meetings and events</span></p> <p><span style="font-size: 12pt;">Assist with conference, travel, and event logistics as needed</span></p> <p><span style="font-size: 12pt;">Help maintain organized scheduling systems and recurring meeting cadences</span></p> <h2><span style="font-size: 12pt;"><strong>Communications &amp; Correspondence</strong></span></h2> <p><span style="font-size: 12pt;">Assist with drafting professional communications and follow-ups on behalf of executives</span></p> <p><span style="font-size: 12pt;">Serve as a professional point of contact for internal and external stakeholders</span></p> <p><span style="font-size: 12pt;">Help coordinate and distribute meeting materials, presentations, and important documents</span></p> <p><span style="font-size: 12pt;">Support executive communication and organization across teams</span></p> <h2><span style="font-size: 12pt;"><strong>Cross-Functional Operations &amp; Administrative Support</strong></span></h2> <p><span style="font-size: 12pt;">Serve as a connector and coordinator across departments and leadership teams</span></p> <p><span style="font-size: 12pt;">Track action items, deadlines, and follow-up tasks from meetings and ongoing projects</span></p> <p><span style="font-size: 12pt;">Assist with expense tracking and reimbursement submissions</span></p> <p><span style="font-size: 12pt;">Organize and maintain shared documents, spreadsheets, and operational resources</span></p> <p><span style="font-size: 12pt;">Handle ad hoc research, logistical, and administrative requests as they arise</span></p> <p><span style="font-size: 12pt;">Support ongoing operational and administrative processes across the organization</span></p> <h1><span style="font-size: 12pt;"><strong>Requirements</strong></span></h1> <p><span style="font-size: 12pt;">At least 2+ years of experience supporting executives, leadership teams, or business operations, preferably in a startup, nonprofit, or fast-paced environment</span></p> <p><span style="font-size: 12pt;">Exceptional organizational and planning skills, with the ability to manage multiple calendars and competing priorities simultaneously</span></p> <p><span style="font-size: 12pt;">Strong written and verbal communication skills; Ability to communicate professionally with a wide range of stakeholders</span></p> <p><span style="font-size: 12pt;">Proficiency in Google Workspace (Gmail, Google Calendar, Google Drive, Google Sheets)</span></p> <p><span style="font-size: 12pt;">High degree of discretion and judgment in handling sensitive information</span></p> <p><span style="font-size: 12pt;">Strong attention to detail and ability to work independently</span></p> <p><span style="font-size: 12pt;">Positive attitude, collaborative mindset, and willingness to jump in where needed</span></p> <p>&nbsp;</p> <h1><span style="font-size: 12pt;"><strong>Location</strong></span></h1> <h1 style="line-height: 1.1;"><span style="font-size: 12pt;">New York City Area</span></h1> <h1><span style="font-size: 12pt;"><strong>Where You’ll Work</strong></span></h1> <p><span style="font-size: 12pt;">This role allows flexibility with remote work. However, a hybrid work schedule is preferred if possible. Our current hybrid work schedule allows staff to work remotely Mondays &amp; Fridays, and come into our Long Island City office on Tuesdays, Wednesdays, and Thursdays.</span></p> <h1><span style="font-size: 12pt;"><strong>Compensation</strong></span></h1> <p><span style="font-size: 12pt;">$30–35/hour</span></p> <h1><span style="font-size: 12pt;"><strong>Time Commitment</strong></span></h1> <p><span style="font-size: 12pt;">Part-time (20–30 hours per week)</span></p> <h1><span style="font-size: 12pt;"><strong>Diversity</strong></span></h1> <p><span style="font-size: 12pt;">Our team has a wide range of backgrounds and experiences, and we value the richness that diversity brings to our organization. We welcome new perspectives and affirm that all employment decisions are made without regard to race, color, ancestry, religion, national origin, age, familial or marital status, sex, sexual orientation, pregnancy, gender identity or expression, disability, genetic information, veteran status, or any other classification protected by federal, state, or local law. Pursuit is an equal opportunity employer.</span></p> <p><strong><br><br><br></strong></p>