Senior Executive Assistant

<p><strong>About the role&nbsp;</strong>&nbsp;</p> <p>We are seeking a detail-oriented, strategic, and mission-driven individual to join Sana as a Senior Executive Assistant, reporting to the CEO. You will be responsible for the administrative support of the CEO and Sana leadership, including the CFO, CTO and Head of Investor Relations from our Seattle, WA site. In this role, you will be a trusted partner and advocate to deliver against the priorities of the company and support the team and culture of Sana. This role requires exceptional organizational skills, clear communication, sound judgment, and the ability to operate with discretion in a dynamic, high-growth environment. The ideal candidate thrives in ambiguity, anticipates needs, and seamlessly manages competing priorities across executive, operational, and investor-facing activities.&nbsp;</p> <p><strong>What You&nbsp;Will Do&nbsp;</strong>&nbsp;</p> <ul> <li><strong>Calendar &amp; Time Optimization:</strong> Strategically manage the CEO and C-suite’s complex and rapidly changing calendar. Prioritize time and calendar requests consistent with executive priorities and strategy, resolve scheduling conflicts proactively, and ensure the CEO, CFO, CTO and Head of Investor Relations are fully prepared for all engagements with necessary briefs and materials.&nbsp;&nbsp;</li> <li><strong>Gatekeeping,&nbsp;Prioritization,&nbsp;&amp; Communication:</strong>&nbsp;&nbsp;Liaison&nbsp;for&nbsp;the CEO&nbsp;and CFO&nbsp;with&nbsp;internal teams, board members,&nbsp;investors,&nbsp;and external&nbsp;constituents. Draft, proofread, and manage high-level correspondence with absolute professionalism.&nbsp;&nbsp;</li> <li><strong>Meeting &amp; Logistics Management:</strong>&nbsp;Coordinate&nbsp;and ensure&nbsp;smooth operations of&nbsp;board meetings,&nbsp;board committee meetings,&nbsp;board dinners,&nbsp;executive team&nbsp;meetings,&nbsp;as well as&nbsp;local&nbsp;and company-wide events.&nbsp;This will include requirements to communicate with Board members and their executive assistants&nbsp;and&nbsp;attend to&nbsp;special requests/requirements for seamless focus and execution by board members.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;</li> <li><strong>Travel &amp; Expense Operations:</strong> <span class="NormalTextRun SCXW263767446 BCX0">Coordinate flawless domestic and international travel itineraries, including flights, accommodations, visas, and ground transportation</span><span class="NormalTextRun SCXW263767446 BCX0">&nbsp;for&nbsp;</span><span class="NormalTextRun SCXW263767446 BCX0">CEO</span><span class="NormalTextRun SCXW263767446 BCX0">, CTO</span><span class="NormalTextRun SCXW263767446 BCX0">, CFO, and Head of Investor Relations.</span><span class="NormalTextRun SCXW263767446 BCX0">&nbsp;</span><span class="NormalTextRun SCXW263767446 BCX0">Manage and process&nbsp;</span><span class="NormalTextRun SCXW263767446 BCX0">timely</span><span class="NormalTextRun SCXW263767446 BCX0">&nbsp;expense reports</span><span class="NormalTextRun SCXW263767446 BCX0">&nbsp;for these constituents as well as board members and other executives as needed.&nbsp;</span></li> <li><strong>Strategic Project Support:</strong>&nbsp;Partner with&nbsp;CEO, CFO, and&nbsp;the&nbsp;broader&nbsp;executive leadership team to drive key initiatives forward. Maintain internal databases, organize executive&nbsp;SharePoint&nbsp;or drive sites, and&nbsp;assist&nbsp;with special&nbsp;projects as&nbsp;assigned.&nbsp;</li> <li><strong>Confidentiality &amp; Trust:</strong>&nbsp;Handle&nbsp;highly sensitive, confidential, and proprietary business information with the utmost discretion and integrity.&nbsp;</li> <li><strong>Partner with other Sana Administrative team members</strong>: Ensure continuity and coordination of administrative backup throughout the organization, while supporting site related activities.&nbsp;&nbsp;</li> </ul> <p><strong>Investor Relations Coordination</strong>&nbsp;</p> <ul> <li><strong>Investor Interface:</strong> Serve as a polished, professional point of contact for institutional investors, analysts, and&nbsp;other&nbsp;stakeholders. Responsibly manage inbound&nbsp;investor relations (IR)&nbsp;inquiries and route them appropriately.&nbsp;&nbsp;</li> <li><strong>Roadshows &amp; Earnings Calls:</strong> Partner with CEO, CFO, and Head of Communications to plan, execute, and manage the logistics for investor roadshows, quarterly earnings calls, shareholder meetings, investor conferences, and industry/scientific conferences. Partner with this same team to proofread and distribute critical materials.&nbsp;</li> <li><strong>CRM &amp; Pipeline Management:</strong>&nbsp;Maintain&nbsp;and update the&nbsp;investor&nbsp;CRM database, tracking investor interactions, meeting logs, and follow-up tasks to keep the executive team aligned on the investor pipeline.&nbsp;</li> <li>Update calendars for buyside conferences, including meetings, investor bios&nbsp;</li> </ul> <p><strong>What&nbsp;we’re&nbsp;looking for&nbsp;</strong>&nbsp;</p> <ul> <li>8+ years of experience supporting&nbsp;C-level&nbsp;executives and their leadership teams, ideally at a high growth, public&nbsp;life sciences&nbsp;company with advanced calendar and team management experience&nbsp;</li> <li>Demonstrated motivation, perseverance, and confidence by solving problems, planning proactively, taking initiative, and delivering results by&nbsp;operating&nbsp;with autonomy&nbsp;</li> <li>Exceptional administrative partnership skills with an ability to drive initiatives forward and&nbsp;establish&nbsp;trusted relationships amongst executives and a wide range of stakeholders&nbsp;</li> <li>Ability to execute and&nbsp;operate&nbsp;at a fast pace with focus and structure to situations as needed. Effectively manage high-pressure situations when present and pivot in an environment with&nbsp;a high level&nbsp;of ambiguity&nbsp;</li> <li>Proven ability to manage complex schedules and competing priorities with minimal oversight&nbsp;</li> <li>Innovative and creative thinker who can quickly and effectively&nbsp;identify&nbsp;new and better ways of working and suggest sustainable and scalable solutions&nbsp;</li> <li>Exemplary time management skills and the ability to&nbsp;identify&nbsp;and&nbsp;anticipate&nbsp;executives’ needs&nbsp;</li> <li>Engage with&nbsp;a high level&nbsp;of professionalism across a broad range of stakeholders, including external stakeholders while organizing complex meeting engagements&nbsp;</li> </ul> <p><strong>What you should know</strong></p> <ul> <li>The base pay range for this position at commencement of employment is expected to be between $125,000 and $175,000/year; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience</li> </ul><div class="content-conclusion"><p><strong>How we work together for patients</strong></p> <ul> <li>Lead from every seat – we seek to understand, act with honesty, and engage in the crucial conversations</li> <li>Thrive as a team – we hire amazing people, are intensely curious, and cultivate inclusion and personal connectivity</li> <li>Make it happen – we value vigorous debate, alignment around our decisions, and resilient execution<strong>&nbsp;</strong></li> </ul> <p><strong>Get to know us</strong></p> <p>At Sana, we believe that a workforce with varied backgrounds strengthens us as a company and helps us to achieve our mission to meaningfully change the outcome of many human diseases. This belief is a pillar of our business and is critical to our success. Our goal is that Sana is&nbsp;<u>the</u>&nbsp;place for talented people to bring their authentic selves to work, to have a great career and to deeply, positively impact patients.</p> <p>Core to our values, we believe there is nothing more important than the health and wellness of you and your family. For benefit eligible employees, we cover a generous portion of the cost for employee health coverage, making high-quality care more accessible and affordable. We offer ample time-off (various paid time off benefits, such as holidays, vacation, sick time, and parental leave), short- and long-term disability, employer paid basic life insurance, additional voluntary life insurance protection, financial wellness programs including financial planning resources, a 401(k) Plan with an immediately vested employer match, Tuition Reimbursement and Student Loan Repayment, Employee Stock Purchase Plan, commuter subsidy and a variety of wellness offerings to support each person individually.&nbsp; For more details on our benefits, visit Sana’s<strong> </strong><a href="https://app.newfront.com/employee/7b75041e-1408-425e-9114-937275388e19/overview" target="_blank"><span style="text-decoration: underline;">Benefits Portal</span></a>.</p> <p>We are committed to providing a workplace free of discrimination and harassment based on race, color, religion, age, gender, national origin, ancestry, physical or mental or sensory disability (including the use of a trained guide dog or service animal by a person with a disability), genetic information, actual or perceived HIV or Hepatitis C infection, medical condition (cancer or a record or history of cancer and genetic characteristics), marital status, sexual orientation, sexual preference, pregnancy (including childbirth and related medical conditions), disability, veteran status, political ideology, social class (including caste/caste identity), taking or requesting statutorily protected leave, status as a victim of domestic violence, sexual assault or stalking, or any other basis prohibited by applicable law.</p> <p>To perform this job successfully, you must be able to perform each job responsibility satisfactorily. The job description listed above is representative of the knowledge, skills, and/or abilities required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions described above.</p></div>