Executive Assistant

<div class="content-intro"><h3><strong>Who We Are</strong></h3> <p>VML, part of WPP, is a leading creative company that combines brand experience, customer experience, and commerce, creating connected brands to drive growth. VML is celebrated for its innovative and human first, award-winning work for blue chip client partners including AstraZeneca, Colgate-Palmolive, Dell, Ford, Microsoft, Nestlé, The Coca-Cola Company, and Wendy's. The agency is recognized by the Forrester Wave™ Reports, as a Leader among Marketing Creative and Content Service Providers, Commerce Services, Global Digital Experience Services, Global Marketing Services and, most recently, Marketing Measurement &amp; Optimization. In addition, VML’s specialist health network, VML Health, is one of the world’s largest and most awarded health agencies. VML’s global network is powered by 26,000 talented people across 55+ markets, with principal offices in Kansas City, New York, Detroit, London, São Paulo, Shanghai, Singapore, and Sydney.</p> <p><strong>About WPP</strong></p> <p>WPP is the trusted growth partner for the world’s leading brands. We unite&nbsp;cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel&nbsp;in a single company –&nbsp;powered by exceptional talent and our agentic marketing platform, WPP Open,&nbsp;to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit&nbsp;<u><a href="http://wpp.com/" data-outlook-id="2714312b-312f-4651-9f88-d8a4e47547bc">WPP.com</a></u>.</p></div><p>VML is in search of an Executive Assistant&nbsp;</p> <p><strong>Who we are looking for:</strong></p> <p>As Executive Assistant, you will be a key support figure to the executives, ensuring smooth daily operations and efficient time management. This position requires a highly organized, proactive, and detail-oriented professional with the ability to manage multiple tasks and priorities in a fast-paced, creative advertising environment.</p> <p><strong>What you’ll do:&nbsp;</strong></p> <ul> <li><strong>Executive Support:</strong>&nbsp;Provide high-level administrative support to executives, including managing calendars, scheduling meetings, coordinating travel arrangements and managing expenses.</li> <li><strong>Communication:</strong>&nbsp;Serve as the point of contact between executives and internal/external stakeholders, ensuring clear and timely communication.</li> <li><strong>Meeting Preparation:</strong>&nbsp;Prepare materials and agendas for executive meetings, take minutes, and follow up on action items.</li> <li><strong>Project Coordination:</strong>&nbsp;Assist with managing special projects, ensuring deadlines are met and stakeholders are aligned.</li> <li><strong>Event Planning:</strong>&nbsp;&nbsp;Support internal and external events, such as team meetings, client presentations, and leadership off-sites.</li> <li><strong>Documentation &amp; Reporting:</strong>&nbsp;Prepare and edit correspondence, reports, presentations, and other documents as needed.</li> <li><strong>Confidentiality:</strong>&nbsp;Handle sensitive information with the utmost discretion and confidentiality.</li> <li><strong>Office Support:</strong>&nbsp;Liaise with the office management team to ensure executives have the necessary resources and tools for daily operations.</li> <li><strong>Travel Arrangements:</strong>&nbsp;Manage detailed travel itineraries and accommodations for executives, ensuring cost-effectiveness and smooth logistics.</li> </ul> <p><strong>What you’ll need:&nbsp;</strong></p> <ul> <li><strong>Experience:</strong>&nbsp;Minimum of 5-7 years as an Executive Assistant, preferably in a fast-paced or creative environment (advertising, media, or marketing experience a plus).</li> <li><strong>Education:</strong>&nbsp;Bachelor’s degree or equivalent experience in Business Administration or a related field.</li> <li><strong>Technical Skills:</strong>&nbsp;Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar). Experience with project management tools is a plus.</li> <li><strong>Organizational Skills:</strong>&nbsp;Exceptional time-management, organizational, and multitasking abilities.</li> <li><strong>Communication:</strong>&nbsp;Strong written and verbal communication skills with attention to detail.</li> <li><strong>Problem-Solving:</strong>&nbsp;Ability to anticipate needs, think critically, and offer solutions to problems.</li> <li><strong>Interpersonal Skills:</strong>&nbsp;Strong interpersonal and networking skills with the ability to work with diverse teams and handle different personalities.</li> <li><strong>Flexibility:</strong>&nbsp;Comfortable working in a fast-paced, dynamic environment with shifting priorities.</li> </ul> <p><strong>What we offer:&nbsp;</strong></p> <ul> <li><strong>Passionate, driven people&nbsp;</strong>|&nbsp;We champion a culture of people that do extraordinary work.</li> <li><strong>Consciously cultivated culture&nbsp;</strong>|&nbsp;We aim to embody the behaviors to build an inclusive&nbsp;community that is in it together, bringing both positivity and active listening into the workplace as we simultaneously strive to empower creative bravery.</li> <li><strong>Competitive benefits</strong>&nbsp;| What we offer full time hires ranges from the full spectrum of group health coverage options (medical, dental, vision) to a generous 401k match (100% dollar-for-dollar match, up to 5% of salary contribution), and a variety of paid time off offerings that reflect our investment in all aspects of your overall life balance and wellness.</li> <li><strong>Growth-minded opportunities</strong>&nbsp;| We aim to nurture a culture of real-time feedback, growth-oriented mindset, and plenty of training opportunities through VML and WPP, so you can continue to grow personally and professionally.</li> </ul><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p>The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click <a href="https://mybenefits.wpp.com/public/welcome" target="_blank">WPP Benefits </a>for more details.</p></div><div class="title">_</div><div class="pay-range"><span>$50,000</span><span class="divider">&mdash;</span><span>$105,000 USD</span></div></div></div><div class="content-conclusion"><p><span class="normaltextrun"><span lang="EN-GB"><span lang="EN-GB">We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.</span></span></span></p> <p><span class="normaltextrun"><span lang="EN-GB">WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.</span></span><span class="scxw176048299"><span lang="EN-GB">&nbsp;</span></span></p> <p><span class="scxw176048299"><span lang="EN-GB">VML is a WPP agency (NYSE: WPP). For more information, please visit  <a href="https://www.vml.com/" target="_blank">www.vml.com</a>, and follow along on&nbsp;<a href="https://www.instagram.com/vml_global/?hl=en">Instagram</a>, <a href="https://www.linkedin.com/company/vml/">LinkedIn</a>, and <a href="https://x.com/vml_global?lang=en">X</a>.</span></span></p> <p>When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our&nbsp;<a href="https://www.vml.com/recruitment-privacy-policy">Recruitment Privacy Policy</a>. California residents should read our&nbsp;<a href="https://www.vml.com/california-recruitment-privacy-notice">California Recruitment Privacy Notice</a>. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.</p></div>