Executive Assistant

Duties and Responsibilities

•  Act as a central point of organization for incoming requests, ensuring priorities are aligned with executive objectives.  
• Anticipate needs and proactively address scheduling, documentation, or communication gaps.  
• Exercise sound judgment and discretion when handling confidential and sensitive information. 
• Manage complex and dynamic executive calendars, including scheduling across time zones, coordinating internal and external meetings, prioritizing requests, and resolving conflicts. 
• Attend meetings as needed to capture notes, track action items, and ensure timely follow-up. 
• Serve as a liaison between executives and internal/external stakeholders to ensure clear and professional communication, including but not limited to; drafting and editing correspondence, communications, agendas and other documents on behalf of executives. 
• Monitor executive initiatives and cross-functional deliverables, ensuring deadlines are met and related documentation is organized and up to date. 
• Coordinate cross-functional meetings, recurring leadership sessions, offsites, and strategic planning events, including agenda preparation, materials, note-taking, and tracking action items to ensure timely follow-through. 
• Serve as a central liaison between executives and internal/external stakeholders, ensuring communication is professional, aligned, and efficiently managed to support team alignment and information flow. 
• Support special projects as needed — ranging from event planning and logistics to process improvement initiatives and cross-functional coordination. 
• Additional duties and responsibilities may be assigned based on business needs 

Qualifications

• 4+ years of experience supporting senior leadership, business administration, project or program management.
• Highly organized, proactive, and solutions-oriented; able to anticipate needs and remove roadblocks before they arise
• Comfortable working independently and taking ownership in a fast-paced, evolving environment.
• Experience supporting operational workflows, internal documentation, or business process improvements strongly preferred.
• Proven ability to manage complex scheduling, shifting priorities, and high volumes of coordination with accuracy and professionalism.
• Strong project coordination skills, including follow-through, organization, and the ability to drive action across multiple stakeholders.
• Excellent written and verbal communication skills with strong attention to tone, clarity, and professionalism.
• High level of discretion and sound judgment, with the ability to handle confidential information appropriately.
• Must have experience working with a high sense of urgency, preferably in a fast-paced work environment
• Computer Skills: Strong technical proficiency with common workplace tools; Microsoft suite (core applications), Google, Slack, experience in Jira and/or other management platforms and software.  
• Language Skills: Must be able to effectively communicate in English, both verbally and written  
• Math Skills: Possess basic mathematical skills; addition, subtraction, multiplication and division 
• Travel Requirements: Occasional travel required between buildings and sites 
• Ability to maintain and manage confidential information 
• State regulations require all applicants must be 21 years of age or older 
• ServSafe or Food Handler’s Card preferred 
• Will be required to submit to a background check 
• Must obtain all applicable state-required permits, licenses, and certifications 
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Benefits