Executive Assistant (Perm) - Commercial (Pensions)

Key Responsibilities

• Providing comprehensive administrative and secretarial support to partners and associates in the Pensions practice group and wider Commercial team.
• Comprehensive email and diary management 
• Manage AML requirements for client onboarding, ensuring all procedures are followed
• Management of billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.  
• Managing audit/accrual requests for clients
• Maintain electronic files, ensuring all records are up to date and easily accessible.
• Production, editing and formatting of legal documents and templates
• Digital dictation 
• Co-ordinating travel arrangements, meetings and itineraries
• Processing Expenses
• Maintaining and updating client database
• Ad-hoc duties as required

Skills, Knowledge and Expertise

• 4+ years’ experience as a Legal Secretary PA/EA
• Pensions experience beneficial but not essential
• In-depth experience with Client Billing/Payments systems
• Excellent IT Skills in Microsoft Word, Excel and Power point
• High degree of attention to detail
• Typing skills of at least 70 words per minute
• Excellent interpersonal and communication skills
• Excellent organisation skills with the ability to prioritise workload
• Team player, who can also work on their own initiative
• Excellent oral and written communication skills

Benefits

• Competitive salary
• Discretionary Bonus
• 25 days annual leave
• Immediate pension scheme
• Comprehensive health and wellness benefits including full gym and wellness programme
• TaxSaver and Bike to Work scheme
• Wide-ranging opportunities for involvement in internal committees
• Healthcare