Executive Operations Partner, Office of the CEO (OCEO)

Torrance1d ago

Seniority: Lead

About the role

Executive Operations Partner, Office of the CEO (OCEO) At Heart Aerospace, we are developing the ES-30, a regional hybrid-electric commercial aircraft capable of carrying 30 passengers, boasting an all-electric, zero-emission range of 125 mi and a hybrid-electric range of 500 mi. Heart is targeting type certification of the ES-30 by the end of the decade. Heart’s Executive Leadership Team (ELT) is focused on delivering the company’s next critical phase: achieving first flight of our X1 full-scale demonstrator aircraft, advancing the X2 prototype program, progressing strategic planning and fundraising efforts, and preparing the company for industrialization and production. This is a period of high intensity, rapid decision-making, and strident execution requiring tight coordination across engineering, operations, commercial, and corporate functions. Your Mission: Heart Aerospace is seeking an Executive Operations Partner to support Heart’s Executive Leadership Team, with primary focus on supporting the Founder & CEO. This role sits at the center of the company’s operating rhythm, helping ensure senior leaders are spending their time on the highest-value priorities and that the day-to-day mechanics around strategic decision-making, meetings, travel, external engagement, and follow-through run with precision. The Executive Operations Manager will own core executive operations across scheduling, travel, inbox and headquarters management support, while helping maintain order, responsiveness, and momentum during a dynamic period of company growth. This is a high-trust, high-visibility role suited for someone who thrives in fast-moving environments, exercises strong judgment, and brings a service mindset, discretion, and operational excellence to supporting senior leadership. The role requires flexibility and a high degree of responsiveness, including outside of normal business hours, as the needs of the Executive Leadership Team evolve. This role may suit both an experienced executive operations professional and a high-potential early-career operator looking to build deep exposure to how a hard tech company is run at the leadership level. Key responsibilities include but are not limited to: Executive Admin & Correspondence:  <ul> <li>Lead executive scheduling for members of the Executive Leadership Team, driving prioritization, sequencing, conflict resolution, and focus time protection so leadership time stays aligned to company priorities </li> <li>Serve as a point of coordination for last-minute changes and shifting priorities, helping the Executive Team respond quickly and smoothly </li> <li>Manage Executive Leadership Teams’ inbox, including triage, drafting responses, and flagging items requiring direct attention </li> <li>Support executive correspondence across key external functions, including investor relations, media relations, public affairs, and Corporate Affairs activities including maintaining CRM hygiene and tracking next steps </li> <li>Track meeting action items and follow-ups to ensure continuity and execution across meetings and commitments   </li> <li>Identify gaps and improve systems, tools, and processes to increase efficiency and clarity </li> <li>Collaborate with Executive Operations partners across the company and support team events, offsites, and company-wide activities as needed </li> <li>Support expense management, including receipt tracking, reconciliation, and timely submission </li> </ul> Travel & planning:  <ul> <li>Support executive travel and planning, ensuring domestic and international travel is tightly coordinated, and executed to a high standard.  </li> <li>Prepare agendas, briefing materials, and background notes for meetings, travel, and external engagements </li> </ul> Headquarters Management & Visits:  <ul> <li>Support the Office Manager with headquarters logistics, helping manage executive movements and the day-to-day details that keep the office running smoothly. Including overseeing meeting room scheduling, coordinating catering, supplies, printed materials, and other on-site needs for executive meetings and leadership activity. </li> <li>Ensure a polished, high-quality, and well-run experience for visitors engaging with Heart leadership, from arrival through departure </li> </ul> Special Projects & Initiatives:  <ul> <li>Support headquarters evolution and facilities improvements, including layout, functionality, and day-to-day usability of the space </li> <li>Contribute to the look and feel of the executive and headquarters environment, including decor, materials, and overall presentation of the company to internal and external stakeholders </li> <li>Assist in building and refining internal processes, templates, and materials that support executive operations and company-wide coordination </li> </ul> You’ll Bring These Qualifications for the Executive Operations Manager position: <ul> <li>5+ years of experience supporting founders, senior executives, or principals in a technology startup or other high-demand environment </li> <li>Experience owning complex executive scheduling, including prioritization, sequencing, and conflict resolution across multiple stakeholders </li> <li>Experience planning and executing complex domestic and international travel with frequent changes and tight timelines </li> <li>Strong written and verbal communication skills, including drafting professional correspondence on behalf of executives </li> <li>Experience with handling sensitive information and high-stakes interactions </li> <li>Experience supporting external engagement workflows, including investor, media, or stakeholder coordination (CRM familiarity a plus) </li> </ul> These Qualifications Would Be Nice to Have: <ul> <li>High level of responsiveness, reliability, and professionalism in a fast-paced, always-on environment </li> <li>Strong operational instincts, with the ability to anticipate needs, close gaps, and keep work-streams moving </li> <li>Comfortable coordinating across senior internal stakeholders and high-profile external contacts </li> <li>Interest in using generative AI tools to improve workflow efficiency (e.g., summarization, drafting, research, and materials development) </li> </ul> Additional Requirements: <ul> <li class="p1">Ability to maintain a high level of responsiveness outside standard business hours as needed</li> </ul> <div class="title">Base Pay Range: </div> <div class="pay-range">$98,000—$120,000 USD</div>

756,000+ hidden jobs like this

heartaerospace and thousands of companies post here first — often days before LinkedIn or Indeed. Your first 5 applications are free; go Pro to apply without limits.

Everything Pro unlocks:

Unlimited applications — free stops at 5
Track every application in one place
Apply straight to the source, one click
Save & organize roles you love
Roles pulled from company boards before the big sites

Weekly

$9.99

$4.99/week

For an active search. Cancel anytime.

Get Weekly

Monthly

$24.99

$12.99/month

The smart pick. Save 35% vs weekly.

Get Monthly

Lifetime

$99

$49.99once

Pay once. Every future feature, forever.

Get Lifetime