Senior Executive, People Operations & Office Administration

<p><span style="color: rgb(0, 0, 0);">We are looking for a proactive and detail-oriented Senior Executive, People Operations &amp; Office Administration to support daily HR operations and office administration functions.</span></p> <p><span style="color: rgb(0, 0, 0);">This role focuses on ensuring smooth internal operations through strong coordination, administrative management, and employee support across People operations and office management functions.</span></p> <p><span style="color: rgb(0, 0, 0);">The ideal candidate is organized, hands-on, and comfortable managing both HR operational processes and office administration in a fast-paced environment.</span></p> <p>&nbsp;</p> <h2><span style="color: rgb(0, 0, 0);"><strong>Key Responsibilities</strong></span></h2> <h3><span style="font-size: 10pt; color: rgb(0, 0, 0);"><strong>People Operations</strong></span></h3> <ul> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Support daily People operations processes including onboarding, offboarding, employee movement, and staff documentation</span></li> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Maintain and update employee records, attendance, leave management, and HR systems</span></li> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Support payroll preparation, insurance, MPF, tax filing, and related administrative processes</span></li> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Prepare employment letters, HR documents, and internal communications</span></li> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Handle employee enquiries and support day-to-day People operations coordination</span></li> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Maintain proper HR filing and documentation with confidentiality</span></li> </ul> <h3><span style="font-size: 10pt; color: rgb(0, 0, 0);"><strong>Office Administration</strong></span></h3> <ul> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Manage daily office administration and operational support</span></li> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Coordinate office supplies, facilities management, maintenance, and vendor arrangements</span></li> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Support workspace management and office environment coordination</span></li> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Support employee engagement activities, internal events, and company initiatives</span></li> </ul> <h3><span style="font-size: 10pt; color: rgb(0, 0, 0);"><strong>Coordination &amp; Operational Support</strong></span></h3> <ul> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Work closely with internal teams including Finance and business stakeholders on operational matters</span></li> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Support process improvement and operational workflow optimization</span></li> <li style="font-size: 10pt; color: rgb(0, 0, 0);"><span style="font-size: 10pt; color: rgb(0, 0, 0);">Assist in ad hoc operational and administrative projects as assigned</span></li> </ul> <h2>&nbsp;</h2> <h2><span style="color: rgb(0, 0, 0);"><strong>Requirements</strong></span></h2> <ul> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Min. 5 years of experience in HR operations, People operations, office administration, or related functions</span></li> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Familiar with Hong Kong HR administrative processes and employment-related coordination</span></li> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Organized, detail-minded, and able to manage multiple tasks independently</span></li> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Strong communication and coordination skills</span></li> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Proficient in Microsoft Office and Google Workspace</span></li> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Able to work in a fast-paced and dynamic environment</span></li> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Immediate available or short notice is preferred</span></li> </ul> <p>&nbsp;</p> <p><span style="color: rgb(0, 0, 0);"><strong>Contract Details</strong></span></p> <ul> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Part-time Contract role</span></li> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Minimum 3 working days per week</span></li> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Renewable subject to business needs and performance</span></li> </ul> <p>&nbsp;</p> <h2><span style="color: rgb(0, 0, 0);"><strong>Why You'll Love It</strong></span></h2> <ul> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Exposure to regional People operations and cross-functional collaboration</span></li> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Hands-on operational role with broad business exposure</span></li> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Dynamic and collaborative working environment</span></li> <li style="color: rgb(0, 0, 0);"><span style="color: rgb(0, 0, 0);">Opportunity to contribute to process improvement and operational efficiency</span></li> </ul>