Executive Personal Assistant - SF

Executive Personal Assistant (Austin-Based)

Key Responsibilities

Executive Assistant Duties

• Optimize calendar, schedule, and commitments for maximum impact
• Coordinate complex travel logistics, including private and international travel
• Maintain robust knowledge bases and executive preferences in digital files
• Oversee public speaking logistics, travel, and event coordination
• Liaise with client’s direct reports and professional teams
• Plan professional parties, off-sites, and events

Personal Assistant Duties

• Oversee and manage household operations and recurring appointments
• Organize digital and physical files; process incoming mail
• Coordinate personal errands, diet logistics, and health-related appointments
• Manage personal assets (e.g., cars, home systems)
• Hire and oversee service providers (e.g., housekeeper, gardener, handyman, interior designer)
• Research educational and extracurricular activities for children
• Provide occasional driving for family/children when needed
• Support gift-giving and relationship nurturing

Investment Support

• Coordinate execution and closing of startup investments
• Process wires and manage investment documentation
• Help track performance of an extensive investment portfolio
• Maintain relationships with CEOs and stakeholders in client portfolio

Personal Finance

• Liaise with tax advisors, financial managers, and accountants
• Oversee monthly bookkeeping and financial reviews
• Support personal budget optimization and expense monitoring
• Identify opportunities to optimize tax strategies

Director of Projects

• Manage rental or investment properties, including tenants
• Coordinate occasional real estate purchases or art acquisitions
• Support planning and logistics for home-based events or gatherings

Ideal Candidate Profile – Requirements

• 5+ years of experience spanning Personal Assistant and Executive Assistant roles
• Loyal, with a track record of long tenure and trust in prior roles
• Combines high intelligence (IQ) with exceptional emotional intelligence (EQ)
• Excellent interpersonal and communication skills
• Natural caretaker with a service-first mindset
• Exceptionally organized, detail-oriented, and proactive
• Tech-savvy and highly proficient in modern productivity tools
• Reliable, self-managing, and discreet
• Flexible and adaptable with changing schedules and priorities
• Comfortable managing and delegating across multiple domains
• Hustler mentality — figures things out and gets it done
• Clear and direct communicator, both written and verbal
• Creative, with strong taste and aesthetic judgment
• Experienced in managing travel, events, and multi-stakeholder coordination
• Valid driver’s license and comfort with occasional driving (if needed)